How To Create An Outlook Rule?

Create a rule from a template

  1. Select File > Manage Rules & Alerts > New Rule.
  2. Select a template. For example, to flag a message:
  3. Edit the rule description.
  4. Select Next.
  5. Select the conditions, add the relevant information, and then select OK.
  6. Select Next.
  7. Finish the rule setup.
  8. Select Finish.

Contents

How do I make certain emails go directly into a folder in Outlook?

How to Filter Emails in Outlook 2010 and Outlook 2007

  1. Right-click a message from the sender whose messages you want to filter.
  2. In Outlook 2010, select Rules > Create Rule.
  3. Select the Move the item to folder check box.
  4. Choose Select Folder.
  5. Highlight the desired target folder.
  6. Select OK twice to finish.

How do I create a rule in Outlook 365?

Set Up a Rule from the Email Message

  1. Log in to Office 365 Outlook.
  2. Right-click the message title. In the context menu, select Create rule at the bottom of the list.
  3. On the next screen, you will be prompted to set up the rule.
  4. You need to name your rule. It is best to keep the name short.

How do I create an email rule?

Right-click a message in your inbox or another email folder and select Rules. Select one of the options. Outlook automatically suggests creating a rule based on the sender and the recipients. To view more options, select Create Rule.

How do you create a rule in Outlook 2010?

Outlook 2010 & 2013

  1. From the File tab, click Manage Rules & Alerts.
  2. Click New Rule.
  3. The Rules Wizard will appear on the screen.
  4. In step 1, select all the conditions that apply to your rule by clicking the boxes next to each condition.

What are rules in Outlook?

A rule is an action that Outlook automatically performs on sent or received email messages, based on conditions you specify, such as moving all messages from a specific person into a folder other than your Inbox.

Can you create rules in Outlook app?

While Microsoft’s Outlook apps for Windows and macOS support client-side mail rules (those that run on your device), the Outlook apps for Android and iOS don’t.But Office 365/Microsoft 365 and Exchange also support server-side mail rules.

How do I create a rule in Outlook by subject?

In Outlook, the Rule function can help you to achieve many amazing and automatic operations.

  1. Select the email which contains the subject you want to move emails based on, click Home > Rules > Create Rule.
  2. In the Create Rule dialog, check Subject contains and Move the item to folder checkboxes, then click Select Folder.

How do I create a rule in Outlook 2007?

To set up a rule in Outlook 2010, 2007, and 2003 to automate the handling of mail:

  1. Log into Outlook.
  2. To access Rules:
  3. If you have more than one email account, in the “Apply changes to this folder” drop-down menu, click the Inbox you want.
  4. Click New Rule.

How do I manage rules and alerts in Outlook?

To check and manage your message rules, click on Rules > Manage Rules & Alerts… 2. The Rules and Alerts window will open with a list of all your message rules. You can create, edit or delete existing rules from here.

How many rules can we create in Outlook?

No, there isn’t a maximum number of rules that can be created. Outlook Web App and Outlook Inbox rules are limited to 64 KB. Each rule you create will take up space in your mailbox. The actual amount of space a rule uses depends on several factors, such as how long the name is and how many conditions you’ve applied.

How do I create a rule in Outlook 2016?

Run rules manually
Click the File tab. Click Rules and Alerts. Click Run Rules Now. In the Run Rules Now dialog box, under Select rules to run, select the check box next to each rule that you want to run.

How do I edit rules in Outlook 2013?

To change the settings, name, location or behavior of a rule:

  1. Click File > Manage Rules & Alerts.
  2. Check the box next to the rule that you want to modify.
  3. Click Change Rule, click the type of change you want to make, and then complete the steps.

How can you filter message by categories?

Filter items by category

  1. At the bottom of the navigation pane, click Mail .
  2. In the folder list, click the folder containing the messages that you want to filter.
  3. On the Home tab, click the arrow next to Filter Email, click a filter, or hover over a choice with a right arrow, and choose a filter under the submenu.

How do I see Outlook rule size?

Please check:

  1. Expand Root Container.
  2. Expand Top of Information Store.
  3. Highlight Inbox.
  4. Look for Property PR_RULES_DATA.
  5. Size will be listed in Value column in Bytes.

What is the maximum size for Outlook mailbox?

Outlook accounts can have up to 100GB of storage per mailbox (Exchange Online mailbox storage limits). Administrators can reduce maximum mailbox sizes per user or globally, see: How to set Exchange Online mailbox sizes and limits in the Microsoft 365 environment for details.

Where are Outlook rules stored?

These rules are stored on your mailbox on the Exchange mail server. Client-only rules are stored within your pst/ost file or in . rwz files with the name of your profile. Since Outlook 2003, client-only rules are stored in the pst/ost file, not rwz files.