How To Organize Mail On Mac?

If you use Smart Mailboxes, you can organize them into Smart Mailbox folders.

  1. In the Mail app on your Mac, choose Mailbox > New Smart Mailbox Folder.
  2. Enter a name, then click OK.
  3. Drag one or more Smart Mailboxes into the folder.

Contents

What is the fastest way to clean up Mail on Mac?

In the Mail app on your Mac, do one of the following:

  1. Choose Mailbox > Erase Deleted Items, then choose an account.
  2. In the Mail sidebar, Control-click a Trash mailbox, then choose Erase Deleted Items.

How do I manage emails in Apple Mail?

Go to your Inbox in Mail. Tap Edit in the upper-right corner. Select the email messages, then tap Move. Choose a mailbox to move the email messages to.

How do I rearrange emails in Outlook for Mac?

Go to Tools, Account and then select the account you want to be the default. Click the gear at the bottom and select “Set as default.” Then, the remaining accounts will be put in alphabetical order. You may need to exit Outlook and reopen it to see the new order.

How do I organize folders in Apple Mail?

How to create a folder in Mail for Mac

  1. Open Mail from your Dock or Applications Folder.
  2. Click Mailbox in the Menu bar.
  3. Click New Mailbox.
  4. Click the drop-down next to location to choose where to set up your new mailbox folder.
  5. Click on an email account to choose where your mailbox will go.
  6. Name your mailbox.
  7. Click OK.

How do I delete thousands of emails on my Mac?

These steps will show you how to delete all mail on Mac: Select a particular folder, outbox, inbox, sent message, or anyone of your choice. Select Edit on the top bar. Click “Select all” and then Delete.

How do I clean up mail storage on my Mac?

Free up storage space for email accounts in Mail on Mac

  1. Delete large messages or messages with attachments, or move the messages to a mailbox on your Mac.
  2. Delete attachments that you saved.
  3. Empty your Trash mailbox.

How do you set rules in email?

Right-click a message in your inbox or another email folder and select Rules. Select one of the options. Outlook automatically suggests creating a rule based on the sender and the recipients. To view more options, select Create Rule.

Can I create subfolders in Apple Mail?

You can create additional folders and subfolders to organize your email.When you create additional folders, they’re visible on any device that has Mail turned on in iCloud settings. To work with folders, make sure the Mailboxes list is visible.

How do I customize Apple Mail?

To customize the Mail toolbar just right-click on the toolbar itself and select Customize. You’ll see a lot of different buttons and you can even change the layout and order of the existing buttons. There’s no perfect layout here, just add the buttons you need and drag the ones you don’t out.

How do I move emails up and down in Outlook for Mac?

Here’s how that works:

  1. Open Outlook and collapse all the accounts so that only the account names are visible.
  2. Click and hold the account you want to move and then drag the account up or down to a different position.
  3. Close and reopen Outlook. The email accounts are sorted in the order you set.

How do I sort emails in Outlook?

Sort a Mailbox in Outlook

  1. Open your Inbox, and click Filter at the top of the window.
  2. Select Sort.
  3. Select a sorting setting. You can sort by date, sender, size, importance, or subject, and you can order emails to display either oldest on top or newest on top.

How do I organize my Outlook inbox?

Create Rules to sort your email automatically

  1. Right-click a message.
  2. Select Rules.
  3. Choose Always move messages from [name of sender].
  4. Choose a folder or select New to create a new one.
  5. Select OK. Note: To make your rule more complicated, right-click a message and select Rules > Create Rule.

How do I arrange folders alphabetically on Mac?

Open a Finder window and choose List view (which I prefer over Icons view and Columns view. Select the menu item View > Arrange By > Name. Click the Name field at the top of the list view. An upward-pointing arrow following Name indicates alphabetical sorting with numbers first, then A to Z.

How do I clean up thousands of emails?

Here’s how you can delete thousands of clutter emails in bulk and free up space.
Here’s how to do it:

  1. Step 1: Identify email you can delete.
  2. Step 2: Seek.
  3. Step 3: Seek older emails.
  4. Step 4: Destroy.
  5. Step 5: Unsubscribe.
  6. Step 6: Set up filters.

How do I delete emails in bulk?

You can quickly delete multiple emails from a folder and still keep your unread or important emails for later. To select and delete consecutive emails, in the message list, click the first email, press and hold the Shift key, click the last email, and then press the Delete key.

How do I delete multiple emails in Apple Mail?

How to delete multiple email messages

  1. Open Mail and go to your Inbox.
  2. Tap Edit in the upper-right corner, then individually select the emails that you want to delete, or tap Select All.
  3. Tap Trash or Archive. If you only see Archive, touch and hold Archive to see other options like Trash Selected Messages.

Where are mail folders stored on Mac?

Each user account on your Mac has a Mail directory in their Library folder — that’s ~/Library/Mail, or /Users/NAME/Library/Mail. This is where the Mail app stores its data for each user. Open Finder, click the Go menu, and select Go to Folder.

How do I save emails from Mac Mail to hard drive?

Save emails as files or PDFs in Mail on Mac

  1. In the Mail app on your Mac, select one or more messages or email conversations.
  2. Choose how you want to save the messages. Save messages as files: Choose File > Save As, then choose a format.

How do I archive Apple Mail?

Archive emails in Mail on Mac

  1. When a Mail notification appears in the top-right corner of your screen, move the pointer over the notification, then click Archive.
  2. In the Mail app on your Mac, select one or more messages, then click the Archive button in the Mail toolbar (or use the Touch Bar).

How do I use Mac Mail?

The first step to using the Mail app for Mac is to set up your email account to start receiving email in the Mail app.

  1. Launch Mail from the Dock or Finder.
  2. Click an email provider based on what type of email account you have.
  3. Click Continue.
  4. Enter your email address and password.