What Does Sweep Do In Outlook?

What does “Sweep” mean in Outlook? Sweep allows you to automatically delete all incoming email from a particular sender, to keep only the latest email, or to delete email older than 10 days.

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How do you use sweep in Outlook?

Sweep (delete)

  1. Select an email message from the sender whose messages you want to delete.
  2. On the menu bar, select Sweep.
  3. Choose how you want to handle email messages from the sender you chose.
  4. Select Sweep to perform the selected action.

How do I undo a sweep in Outlook?

To remove it, please follow the steps below:

  1. Login your account in Outlook.com.
  2. Click the gear icon at the upper right and select Manage rules. It will automatically go to the Manage rules page.
  3. Select the email rule that automatically created when you’ve enable Sweep function and then click Delete button.

How do I keep my inbox clean in Outlook?

Mailbox Cleanup is a one-stop-clean-up tool you can use to trim the size of your mailbox. In Outlook, choose File> Tools > Mailbox Cleanup. Do any of the following: View the total size of your mailbox and of individual folders within it.

How do I bulk move emails in Outlook?

For PC or Mac

  1. Highlight the first message you want to select in the list.
  2. Press and hold down the Shift key.
  3. Highlight the last message in the list of emails.
  4. Release the Shift key.

How often does outlook sweep run?

The Sweep function runs once every 24 hours and allows you to create rules for any folder in your email account, not just your inbox. To use this tool, open up Outlook Online and sign in to your email account.

How do I check my sweep rules in Office 365?

Once you institute a Sweep rule, you’ll be able to see it by clicking on View rules in the sweep dialog box, or go to Options -> Mail -> Inbox and sweep rules.

Can you snooze emails in Outlook?

Snooze only works in the Inbox, so if you have an email elsewhere that you want to snooze, either move it to the Inbox in Outlook Online or mark it for Follow Up in the Outlook client instead. Once you have selected an email, click the “Snooze” button to choose when you want the message to reappear.

What is archive on outlook?

You can archive emails in Microsoft Outlook to help keep your inbox well-organized by storing essential, non-urgent messages out of sight. An archive button in your Outlook inbox’s top menu lets you move the email into a folder accessible from the client dashboard.

Does archiving in Outlook save space?

Archiving does not free up space, however Archiving in Office 365 (also called In-Place Archiving) provides users with additional mailbox storage space. After you turn on archive mailboxes, users can access and store messages in their archive mailboxes by using Microsoft Outlook and Outlook on the web.

How do I free up space in Outlook without deleting emails?

Some ways you can prevent your mailbox from being cluttered include:

  1. Archive older items. Put any items you want to keep in an archive to free up space.
  2. Empty the “Deleted Items” folder.
  3. Empty the “Junk Email” folder.
  4. Store attachments outside your mailbox.

Do sent items take up space in Outlook?

By default, Outlook creates a copy of every email you send, including any attachments, and stores it in the Sent Items folder. These emails and any attachments are taking up your mailbox space.

How many emails can I move at once in Outlook?

In Outlook 365 it only allows you to select say 30 or 40 emails at a time.

How do I make Outlook files faster?

To file one email or a selection of messages quickly in Outlook using the ribbon:

  1. Select the message or messages you want to move.
  2. Go to the Home tab.
  3. In the Move group, select Move.
  4. A list of recently used folders appears at the top of the list.
  5. To move to a specific folder in a list, select Other Folder.

How do I stop Outlook from selecting multiple emails?

In Outlook Web App:

  1. Select your settings gear menu, and click Options.
  2. In the Mail -> Layout section, select Reading pane.
  3. Under “When signing in,” select the radio button for Let me select the message.

How do I auto delete emails in Outlook?

Automatically Delete Messages in Outlook Using AutoArchive

  1. Select folder to delete from. Right click the folder you would like to delete from and select Properties.
  2. Choose your settings. In the Properties dialog box, go to the AutoArchive tab and select your desired settings.
  3. Adjust global settings for frequency.

How do I archive emails in Outlook?

To manually archive Outlook items, do the following:

  1. Click the File tab.
  2. Click Cleanup Tools.
  3. Click Archive.
  4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
  5. Under Archive items older than, enter a date.

How do I move emails from Outlook back to inbox?

Locate the folder in your Outlook Data File that you want to move. Right-click the folder and select Move Folder. 2. Choose the desired folder within your mailbox where you want to move the folder (e.g. Inbox).

Where do snoozed emails go?

When you snooze an email, it is removed temporarily from your inbox and taken to a special folder known as Snoozed. If you snooze an email having multiple messages, all of them are snoozed and taken to the new Snoozed folder. So, you end up snoozing a full thread and not a single message.

Does Outlook have Do Not Disturb?

Don’t want to be disturbed? Snooze notifications in Outlook mobile with the Do not disturb feature.
Try it!

  1. In your Inbox, tap the menu in the upper left.
  2. Tap the alarm icon and select the Do not disturb options that work best for you.
  3. Select the checkmark.

What happens when you snooze an email in Outlook?

If you need to act on a message in the future, you can “snooze it”. The message will be hidden from the Inbox until the time you specify. This allows you to keep very few messages in the Inbox at any given time, so you can see what is important to work on right now.