How To Reduce Outlook Mailbox Size?

Reduce your mailbox size

  1. Click the File tab.
  2. Click Tools > Mailbox Cleanup.
  3. Select View Mailbox Size, Find items older than, Find items larger than, View Deleted Items Size, Empty Deleted Items folder, View Conflicts Size, or Empty Conflicts to perform your desired task.

Contents

Does archiving free up space in Outlook?

Archiving does not free up space, however Archiving in Office 365 (also called In-Place Archiving) provides users with additional mailbox storage space. After you turn on archive mailboxes, users can access and store messages in their archive mailboxes by using Microsoft Outlook and Outlook on the web.

How do I clean up my Outlook inbox?

Use Clean Up Conversation to tidy up your email conversations and reduce the number of messages in your inbox.

  1. Select an email conversation that you’d like to clean up.
  2. Select the arrow next to Delete > Clean Up Conversation. You can also clean up entire Folders.
  3. If prompted, confirm by selecting Clean Up.

How do I stop my Outlook mailbox from getting full?

Some ways you can prevent your mailbox from being cluttered include:

  1. Archive older items. Put any items you want to keep in an archive to free up space.
  2. Empty the “Deleted Items” folder.
  3. Empty the “Junk Email” folder.
  4. Store attachments outside your mailbox.

Does archiving reduce mailbox size?

Another useful maintenance step is to periodically archive your Outlook folders.The archive. pst file can be created and updated at any location you specify, usually your local hard drive. Archived items are removed from your Outlook mailbox size and moved to the archive file based on the settings you determine.

How do I delete thousands of emails in Outlook?

How to delete multiple emails in Outlook on a computer

  1. Click any message to select it.
  2. Then press CTRL + A to select all the messages in the folder.
  3. Press the Delete key to eliminate them.
  4. Click the first message and then scroll to the last email you want to delete.
  5. Holding Shift, click the final email.
  6. Press Delete.

How do I increase my Outlook mailbox to 100GB?

To increase the size limit to 100 GB, the shared mailbox must be assigned an Exchange Online Plan 2 license. The Exchange Online Plan 1 license with an Exchange Online Archiving add-on license will increase the size of the Archive mailbox.

How do I reduce mailbox size in Outlook 365?

Reduce your mailbox size

  1. Click the File tab.
  2. Click Tools > Mailbox Cleanup.
  3. Select View Mailbox Size, Find items older than, Find items larger than, View Deleted Items Size, Empty Deleted Items folder, View Conflicts Size, or Empty Conflicts to perform your desired task.

Why does my outlook keep saying my mailbox is full?

While Microsoft has increases PST size in Outlook 2016, many users still receive the message that says, “Your Mailbox is full, you can’t send messages”. Well, this error message occurs when the Outlook PST file reached its maximum storage limit. To fix the error, you need to minimize the mailbox size in your Outlook.

Why is outlook taking so much space?

As you send and receive more emails and attachments, add more appointments to your calendar, and create more tasks and notes, your Outlook data files can easily grow to several gigabytes in size.

How can I reduce my full mailbox?

A few simple ways to reduce mailbox size are:

  1. Delete large Outlook emails and attachments.
  2. Use Mailbox Cleanup utilities.
  3. Compress the Outlook data file (PST)
  4. Archive older PST file items.
  5. Try third-party Outlook management tools like Compress PST, Split PST, Remove Duplicates, Attachment Management.

How can I reduce the size of my PST file without Outlook?

Follow the Steps to Reduce PST File Size without Outlook

  1. Step 1: Download and install the PST Splitter Software.
  2. Step 2: Choose Outlook format & Split option (Split by Size, Folder, Date, Year, and Email ID)
  3. Step 3: Specify size in MB in which you want to compress PST file without Outlook & Click Next.

How do I clear my mailbox is full?

If your Mailbox is full, other people will not be able to send you Emails until there is free space available on the server. To free up some space on the server, you need to log into the Webmail account for that Email address and delete older messages.

How do I delete over 10000 emails?

Watch video above.

  1. Filter Emails. To get started, log into your Gmail inbox as you’d always do.
  2. Select all messages. Next, check a little box under the the search bar to select all displayed messages.
  3. Select all Conversations.
  4. Delete all Messages.
  5. Empty Trash.

How do I delete hundreds of emails?

Sadly, there isn’t a snappy way to cut them immediately. Instead of clicking a nifty button, you’ll have to press and hold the Shift key. Click the first email, keep holding down Shift, click the last email and then hit Delete.

How do I delete 100000 emails?

I have over 100,000 messages in my inbox.

  1. Click the select-all check-box (to the left of the Refresh button) to select everything on the current page.
  2. Click the link that appears to “select all XXX conversations in <label>” to select everything in the current label.
  3. Click the Delete button.

How do I get more mailbox space in Outlook?

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup.
Here are some ways to keep your mailbox size under control:

  1. Archive older items – Move old items you want to keep to an archive.
  2. Empty the Deleted Items folder – Empty the Deleted Items folder frequently to make sure you aren’t keeping messages you don’t need.

Can you increase Office 365 mailbox size?

Max mailbox size in Microsoft 365
User mailboxes’ size limit can be increased up to 100 GB if assigned a Microsoft 365 E3 or E5 license (Exchange Online Plan 2).User and shared mailboxes’ storage space can be extended by an archive mailbox (In-Place Archive).

What is Outlook email size limit?

20 megabytes
For Internet email account. such as Outlook.com or Gmail, the combined file size limit is 20 megabytes (MB) and for Exchange accounts (business email), the default combined file size limit is 10 MB.

How do I reduce the size of my emails?

Right-click the file, select Send to, and then select Compressed (zipped) folder. Most files, once compressed into a ZIP file, will reduce in size from anything like 10 to 75%, depending how much available space there is within the file data for the compression algorithm to do its magic.

How do I compress an Outlook file?

Compact and reduce Outlook Data File (. pst)

  1. Open Outlook, and delete items that you don’t need.
  2. Click on File > Account Settings >Account Settings.
  3. Switch to the Data Files tab.
  4. Click the Advanced tab > Outlook Data File Settings.
  5. In the Outlook Data File Settings dialog, click Compact Now and then click OK.