How To Organize Emails In Outlook 2010?

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How do I sort emails in Outlook 2010?

To sort emails, first select the folder that you want to sort. Then, click the View tab. In the Arrangement group, there are different options that you can select to sort your emails. Choose an option to sort the emails.

What is the best way to organize emails in Outlook?

7 Microsoft Outlook Tips and Tricks for Better Email Management

  1. Move Complex and Non-Critical Emails Into a To-Do Folder.
  2. Use Outlook’s Task List Instead of Clogging Your inbox.
  3. Clean Up Your Inbox in One Click.
  4. Use Rules to Automatically Sort Emails and Stop Receiving Irrelevant Emails.

How do I organize emails into folders in Outlook?

Move messages into a folder

  1. Select an email message.
  2. Drag and drop it into a folder. Note: To move more than one email, select an email, hold down the Shift key and select other messages, and then click, drag, and drop them into a folder.

How do I sort my emails in alphabetical order in Outlook?

Go to Format Text > Sort. Set Sort by to Paragraphs and Text in the Sort Text box. Select either Ascending (A to Z) or Descending (Z to A). Select OK.

How do I view categories in Outlook 2010?

Step 1: Open the folder in which you will view messages by categories. Step 2: Arrange messages by categories: In Outlook 2007, please click the View > Arrange By > Categories. In Outlook 2010 and 2013, please click the Categories button in the Arrangement group on the View tab.

What is the best way to organize emails?

​​Best ways to organize your email inbox

  1. Waiting folder method.
  2. Automation method.
  3. Time-based method.
  4. Messages-to-tasks method.
  5. Automatically archive emails you don’t need.
  6. Shared inbox for group emails.
  7. OHIO method.
  8. 3D’s of email organization.

How do I free up space in Outlook 2010?

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup.
Here are some ways to keep your mailbox size under control:

  1. Archive older items – Move old items you want to keep to an archive.
  2. Empty the Deleted Items folder – Empty the Deleted Items folder frequently to make sure you aren’t keeping messages you don’t need.

How do I clean up my Outlook mailbox?

In Outlook, choose File > Info > Cleanup Tools > Mailbox Cleanup.

  1. First, choose the View Mailbox Size option which scans the size of your mailbox and all of the subfolders.
  2. Next, pick the options to Find older or larger items which you can delete directly from the results to cleanup the Outlook mailbox size.

How do I change categories in Outlook 2010?

Edit Categories in Outlook

  1. Go to the Home tab and select Categorize,in the Tags group.
  2. Select All Categories.
  3. Select the category you want to change and then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter.
  4. Select OK when you’re finished.

How do I categorize emails by subject in Outlook?

Step 1: Click to open a mail folder in the Navigation Pane, which you will sort messages by subject in. Step 2: Change the arrangement pattern: In Outlook 2007, please click the View > Arranged by > Subjects. In Outlook 2010 and 2013, please click the Subject in the Arrangement group on the View tab.

How do you Prioritise emails in Outlook?

To send a high priority email message, make sure the “Home” tab is active and click “New Email”. Enter the recipient’s email address, subject line, and body of the message. Make sure the “Message” tab is active. In the “Tags” section of the “Message” tab, click “High Importance”, if the message has high priority.

How do I sort emails by first name in Outlook?

In the Account Settings dialog, click Address Books tab, and double click at Outlook Address Book to enable Microsoft Outlook Address Book dialog. Then select one account that you want to sort recipients, check First Last (John Smith) option or File As (Smith John) option as you need.

How do you alphabetize emails?

You can sort by sender in Gmail by right-clicking an email, or by using the “search options” menu. If you already have an email from the sender you want to sort by, right-click it and select “Find more by.” Gmail’s search bar also holds an advanced search menu that lets you sort by sender and more.

How do I organize my Outlook categories?

Organize Messages with Categories in Outlook

  1. Open the message in the Reading Pane or in a separate window.
  2. Go to the Home tab, in the Tags group and select Categorize.
  3. Choose the category you want to use.
  4. The first time you assign a category to a message, the Rename Category dialog box opens.
  5. Select Yes.

How do I view all categories in Outlook?

On your Outlook Home tab, navigate to the Tags section (it’s the fifth section from the right) and click Categorize. In the pop-up box, scroll down to the bottom of the list and click All Categories.

Why can’t I see categories in Outlook?

If the Categorize option doesn‘t show up by the right click, then select the particular mail folder, and under the tags section, click on Categorize option. Select the color. So, this is how you can categorize your items on Outlook. If you want to create a category of your own, then it is also easy.

What are the 6 folders typically organized in an email account?

The simplest way to organize your email is to set up folders for various categories of information in a similar way you do for your paper files. Sure, your email inbox comes with some premade folders, including the main inbox, sent folder, drafts, spam or junk, and trash.

How do I manage my group mailbox in Outlook?

One of the useful team management tools in Outlook is the ability to group emails as you see fit; simply go to Home > Categorize > Tags > All Categories. Select the category you want to change and Rename. You can also assign a color category to emails for easy, at-a-glance visualization.

How do I free up space in Outlook without deleting?

Some ways you can prevent your mailbox from being cluttered include:

  1. Archive older items. Put any items you want to keep in an archive to free up space.
  2. Empty the “Deleted Items” folder.
  3. Empty the “Junk Email” folder.
  4. Store attachments outside your mailbox.

How do I increase my outlook storage?

Right-click “WarnFileSize” and click “Modify.” This figure, also entered in bytes, determines the amount of data the mailbox may store. MaxFileSize refers to the mailbox size overall, including internal processes that may increase its size. Choose a figure roughly 90 percent of the value you chose for MaxFileSize.