Excel How To Change Drop Down List?

Edit a drop-down list with items that have been entered manually

  1. On the worksheet where you applied the drop-down list, select a cell that has the drop-down list.
  2. Go to Data > Data Validation.
  3. On the Settings tab, click in the Source box, and then change your list items as needed.

Contents

How do I add items to a drop down list in Excel?

Create a drop-down list

  1. Select the cells that you want to contain the lists.
  2. On the ribbon, click DATA > Data Validation.
  3. In the dialog, set Allow to List.
  4. Click in Source, type the text or numbers (separated by commas, for a comma-delimited list) that you want in your drop-down list, and click OK.

How do I change the default drop down value in Excel?

To set default value for the drop down list, you need to create a general drop down list first, and then use a formula.

  1. Create a drop down list.
  2. Then in the Data Validation dialog, under Settings tab, select List from Allow list, and then select the value you want to show in the drop down list to Source textbox.

How do you make a drop down list change depending on selection?

Creating a Dependent Drop Down List in Excel

  1. Select the cell where you want the first (main) drop down list.
  2. Go to Data –> Data Validation.
  3. In the data validation dialog box, within the settings tab, select List.
  4. In Source field, specify the range that contains the items that are to be shown in the first drop down list.

How do I add data validation list in Excel?

Add data validation to a cell or a range

  1. Select one or more cells to validate.
  2. On the Data tab, in the Data Tools group, click Data Validation.
  3. On the Settings tab, in the Allow box, select List.
  4. In the Source box, type your list values, separated by commas.
  5. Make sure that the In-cell dropdown check box is selected.

How do I set a default list in Excel?

Creating a Drop Down List Using Data Validation

  1. In a separate location in the worksheet from where the drop down list will go, set up the data for the list.
  2. Then click where you want the drop down list to go, and in the Ribbon, select Data > Data Tools > Data Validation.

How do you make a drop-down list change depending on selection in a different list in Microsoft Excel?

In the same or in another spreadsheet, select a cell or several cells in which you want your primary drop-down list to appear. Go to the Data tab, click Data Validation and set up a drop-down list based on a named range in the usual way by selecting List under Allow and entering the range name in the Source box.

How do you create a drop-down list and show different values?

How to create drop down list but show different values in Excel?

  1. Create drop down list but show different value in drop down list cell.
  2. Create a range name for the cell values you want to use in the drop down list, in this example, I will enter the name dropdown in the Name Box, and then press Enter key, see screenshot:

What is a dynamic drop-down list?

A dynamic drop down list in Microsoft® Excel® is a convenient way of selecting data without making changes to the source.Data Validation is used for restricting what type of data should or can be entered into a range.

How do you use data validation in a drop down list?

3. Create the Drop Down List

  1. Select the cells in which you want the drop down list.
  2. On the Ribbon’s Data tab, click Data Validation.
  3. From the Allow drop-down list, choose List.
  4. Click in the Source box, and type an equal sign, and the list name, for example:
  5. Click OK to close the Data Validation dialog box.

How do I change cell values based on drop down box selection?

#2 Go to DATA tab, click Data Validation command under Data Tools group. #3 the Data Validation window will appear. #4 change the Allow: value to “List” from the drop-down list under Validation criteria section.

How do I create a drop down list in Excel without duplicates?

Create drop down list without duplicates by using Remove Duplicates

  1. Select the column range you want to use in the table, the press Ctrl + C to copy it, and place it to another position by pressing Ctrl + V.
  2. Then keep selecting the list, click Data > Remove Duplicates.

How do I create a dynamic drop down list?

Creating a Dynamic Drop Down List in Excel (Using OFFSET)

  1. Select a cell where you want to create the drop down list (cell C2 in this example).
  2. Go to Data –> Data Tools –> Data Validation.
  3. In the Data Validation dialogue box, within the Settings tab, select List as the Validation criteria.

How do I change a cell value based on another cell value?

Excel formulas for conditional formatting based on cell value

  1. Select the cells you want to format.
  2. On the Home tab, in the Styles group, click Conditional formatting > New Rule…
  3. In the New Formatting Rule window, select Use a formula to determine which cells to format.
  4. Enter the formula in the corresponding box.

How do you auto fill a cell based on another cell?

Anyone who has used Excel for some time knows how to use the autofill feature to autofill an Excel cell based on another. You simply click and hold your mouse on the lower right corner of the cell, and drag it down to apply the formula in that cell to every cell beneath it (similar to copying formulas in Excel).

How do you set data validation based on another cell?

To perform this, select a range of cells and under the Data tab select the Data Validation option. In the Data Validation Dialogue box, select the Custom option as Validation Criteria. In the formula section, write =$B$2=”Insert Data” and press OK. Now in the selected range put any data you want and press enter.