What is a shared mailbox in Microsoft 365? A shared mailbox allows multiple users with the appropriate permissions to access the same email account, whether to send emails, access shared folders, or use the same calendar and contacts list. Shared mailboxes can store up to 50GB of data without requiring a license.
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A shared mailbox is just that, a mailbox that can be shared with one or more users. Shared mailboxes do not require a license and have all of the features of a normal mailbox; they have an inbox, a calendar, a contact list etc. Shared mailboxes appear as separate mailboxes in Outlook and Outlook on the web.
A shared mailbox is a mailbox that multiple users can use to read and send e-mail messages. Shared mailboxes can also be used to provide a common calendar, allowing multiple users to schedule and view calendar tasks.
A Shared Mailbox is an email address that multiple people can log into and manage.Distribution groups have no centralized location for mail, but managers of the group can reply to messages as the group’s email address rather than as themselves.
Public folders are designed for shared access and provide an easy and effective way to collect, organize, and share information with other people in your workgroup or organization. A shared mailbox is a mailbox that multiple designated users can access to read and send email messages and to share a common calendar.
A shared mailbox is a mailbox that multiple users can use to read and send email messages. Shared mailboxes can also be used to provide a common calendar, allowing multiple users to schedule and view vacation time or work shifts.
When a shared mailbox reaches the storage limit, you’ll be able to receive email for a while, but you won’t be able to send new email. Then, after that, it will stop receiving email.External users: You can’t give people outside your business (such as people with a Gmail account) access to your shared mailbox.
Shared mailboxes eliminate the need to Cc or forward email chains. Everyone on your team can read and manage emails as well as see a clear history of communication, ensuring no duplicate emails and no missed messages.
How to Detect Who Was Accessing Shared Mailbox in Office 365
- Open Exchange Administration Center → Navigate to “Compliance Management” Auditing.
- Click “Run a non-owner mailbox access report”.
- To view non-owner access to a specific mailbox Click on a mailbox to view all non-owner access events with the details.
If you want the user account associated to the converted shared mailbox to use a mailbox yes you need a license as shared mailboxes cannot be mapped to a AD User Account for login. Shared mailboxes do not have login accounts.
A shared mailbox makes it easy for a group of people to monitor and send email from a public email alias like [email protected]. When a person in the group replies to a message sent to the shared mailbox, the email appears to be from the shared address, not from the individual user.
In the admin center, go to the Teams & Groups > Shared mailboxes page.
- On the Shared mailboxes page, select + Add a shared mailbox. Enter a name for the shared mailbox.
- Select Save changes.
- Under Next steps, select Add members to this mailbox.
- Select the +Add members button.
- Select Close.
This registry file will set a Policy key to allow up to 15 Exchange accounts; works with Outlook 2010, 2013, 2016, or 2019.
If Outlook is configured to download shared folders, the contents of the shared folders are stored in your local Offline Outlook Data (. ost) file.
2 Answers
- create new shared mailboxes on O365.
- use Outlook to export the items in the public folders to PST files.
- use Outlook to import the PST files into the shared mailboxes.
Does Office 365 support public folders?
Public Folders in Office 365
Users can create folders, deploy shared calendars, store content (messages or files) and share them with other users by assigning permissions on the folder level. Mail-enabled folders can be created to receive e-mail to a specific Public Folder.
What is the difference between mailbox and email account?
It is not the mailbox – it’s simply one name for that mailbox.To put it another way: an email address is simply a way to put email into a mailbox. An email address simply tells the mail system, right down to the mail server for the specific domain, the mailbox into which the mail should be delivered.
If you have permissions to a shared mailbox created by your administrator, and you have been allocated “full access”, then the shared mailbox will automatically display in your Folder pane in Outlook.
To enable or disable it in the Office 365 admin portal:
- Login into Office 365 Admin portal.
- Expand Groups and select Shared mailboxes.
- Double click on the shared mailbox you want to change.
- Click Edit under Sent items.
- Change the settings then Save and close the dialog.
A shared mailbox is an inbox that allows multiple people to send and receive email from the same address. This is great for a company that might want to share the load of responding to customer inquiries, for example. Any member of the shared mailbox may respond to an email sent to the shared address.
In the EAC, navigate to Recipients > Mailboxes. On the mailbox properties page, click Mailbox Features. Click OK to close the Message Delivery Restrictions page, and then click Save to save your changes.