How To Archive Email In Outlook For Mac?

Outlook 2016 for Mac includes a new feature called one-click archiving.
Archive messages with a single click

  1. Choose one or more messages in your folder to archive.
  2. On the ribbon, choose Archive. or.
  3. As soon as you choose Archive, messages are immediately moved to the archive folder you’ve specified.

Contents

How do I archive emails on Mac?

Archive emails in Mail on Mac

  1. When a Mail notification appears in the top-right corner of your screen, move the pointer over the notification, then click Archive.
  2. In the Mail app on your Mac, select one or more messages, then click the Archive button in the Mail toolbar (or use the Touch Bar).

How do I archive Outlook for Mac online?

To use your Online Archive:

  1. Open the new Outlook for Mac.
  2. In the Outlook folder navigation pane, find and click Online Archive.
  3. Explore your Online Archive folders and messages.

Where is Outlook archive folder on Mac?

Otherwise, you can manually archive your messages to an Outlook for Mac Data File (. olm). File locations: All Outlook for Mac items can be found in the SQLite database located at: /Users/username/Library/Group Containers/UBF8T346G9.

How do I view archived emails in Outlook for Mac?

Access Online Archive Email from a PC or Mac

  1. Open your Outlook app on your desktop computer. Click the Outlook icon to log into your email.
  2. In the folder pane of your email, find and expand your Online Archive folder.
  3. You can now explore your Online Archive folders.

How do I archive emails in Outlook?

To manually archive Outlook items, do the following:

  1. Click the File tab.
  2. Click Cleanup Tools.
  3. Click Archive.
  4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
  5. Under Archive items older than, enter a date.

Where is Outlook online archive?

How to Access the Outlook Online Archive Folder

  1. Go to Outlook.com and log in to your Outlook email account.
  2. Select the arrow next to Folders to expand the Outlook folders list if folders are not visible.
  3. Select Archive in the left pane under Folders. Your archived emails will appear.

What is the online archive in Outlook?

Online Archive is a feature for Microsoft 365 enterprise customers who have uncommonly large mailboxes. These customers can use an Online Archive to avoid deleting old mail. A user’s Online Archive acts somewhat like a second account in Outlook with its own folder structure.

How do I find my archive folder in Outlook?

Regular Search- Outlook Web App
Before searching, click the folder that starts with “In-Place Archive” followed by your name. Then click on the box with the search icon and type what you intend to search. Hit enter and select the bubble that begins with “In-Place Archive.”

How do I create an archive folder in Outlook 2016?

How to archive in Outlook manually (email, calendar, tasks and other folders)

  1. In Outlook 2016, go to the File tab, and click Tools > Clean up old items.
  2. In the Archive dialog box, select the Archive this folder and all subfolders option, and then select a folder to archive.

Where is mailbox cleanup on Outlook for Mac?

In Outlook, choose File> Tools > Mailbox Cleanup.

How do I archive emails in Outlook to free up space?

You can do this using the manual archive feature.

  1. Open the File Menu.
  2. Click the “File” menu in Outlook.
  3. Use the Cleanup Tools Menu.
  4. Click the “Cleanup Tools” drop-down button next to Mailbox Cleanup under the Info submenu, then click “Archive…”
  5. Choose a Folder to Archive.
  6. Click the name of the folder you wish to archive.

Does archiving emails save space in Outlook?

Archiving does not free up space, however Archiving in Office 365 (also called In-Place Archiving) provides users with additional mailbox storage space. After you turn on archive mailboxes, users can access and store messages in their archive mailboxes by using Microsoft Outlook and Outlook on the web.

How do I create an archive folder in Outlook?

In Outlook, create a new folder where you can copy the archived items. Choose File > Open & Export > Import/Export. Select Import from another program or file > Next.

How long do archived emails stay in Outlook?

The Archive folder is no different than any other folder that you might create and has no abilities beyond any other folder. So, the answer is that your messages will stay in the Archive folder just as long as they’d stay in the Inbox folder; that is, they’ll be there until you move them elsewhere or delete them.

How do I set up Outlook online archive?

Archive older items automatically

  1. Click File > Options > Advanced.
  2. Under AutoArchive, click AutoArchive Settings.
  3. Click the Run AutoArchive every n days box and specify how often to run AutoArchive.
  4. Choose any other options you want, such as having Outlook delete old items instead of archiving them.

How do I enable Outlook online archive?

Enable an archive mailbox

  1. Go to Microsoft 365 compliance center and sign in.
  2. In the left pane of the Microsoft 365 compliance center, click Information governance, and then click the Archive tab.
  3. In the list of mailboxes, select the user that you want to enable the archive mailbox for.

How do I open Outlook archive files?

To do so, select File, then Open, then Open Outlook Data File. In the Open Outlook Data File window (which defaults to the My DocumentsOutlook Files folder), select the data file you wish to open (archive in this case) and click OK. The above window will close and you will be back at your Outlook Home screen.

What is the difference between online archive and archive in Outlook?

The Archive folder is a way for users to keep their Inbox clean by removing items that they have dealt with but want to retain for a short period. On the other hand, the online archive is a long-term repository for information kept because we might just need it one day.

What is the difference between archive folder and online archive in Outlook?

It does that in two crucially different ways. Archive is a separate folder in your mailbox. Online Archive is a special feature for some Office 365 enterprise plans. AutoArchive moves messages to a separate Outlook data file (PST).

What is the difference between archive and personal archive in Outlook?

A personal folder (or pst) is a data file that stores your messages and other items on your computer.Archiving moves items from their original location in Outlook to an archive folder. Outlook does the moving for you based on how old the messages are.