Follow these steps to do this in Outlook 2016:
- Go to File > Info.
- Click Cleanup Tools next to Mailbox Cleanup and select Archive…
- Choose the folder you want to archive.
- Select your archive options, such as item date.
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How do I create an archive folder in Outlook 2016?
How to archive in Outlook manually (email, calendar, tasks and other folders)
- In Outlook 2016, go to the File tab, and click Tools > Clean up old items.
- In the Archive dialog box, select the Archive this folder and all subfolders option, and then select a folder to archive.
How do I create an additional archive folder in Outlook?
In Outlook 2016: Click File> Info> Tools> Clean Old Items.
- Click Archive this folder and all subfolders, then select the folder you want to archive.
- Under Archive items older than enter date.
- If you want to archive some folders using different settings, you can create multiple .pst files.
How do I create multiple archive folders in Outlook 2016?
Click the Archive this folder and all subfolders option, and choose the folder you want to archive. Under Archive items older than, enter a date. You can create multiple .
Turn off AutoArchive
- Click File > Options > Advanced.
- Under AutoArchive, click AutoArchive Settings.
- Uncheck the Run AutoArchive every n days box.
How do you create an archive?
How do I create an archive?
- Click the New button on the toolbar, select New archive from the File menu or simply press [Ctrl+N].
- Select a folder to store the archive in by using the drive selector and folder tree, just as you select a folder in Windows Explorer.
- Enter the archive name in the “Save as:” input field.
How do I create a new archive folder in Outlook 2019?
Microsoft Windows Steps
- Select the “File” menu in the upper-left corner.
- Choose “Account Settings“, then “Account Settings” again.
- Select the “Data Files” tab.
- Select the “Add” button.
- If you have an existing PST file you would like to add, navigate to the location where you PST resides, then select the file.
How do I automatically archive emails in Outlook?
Archive older items automatically
- Click File > Options > Advanced.
- Under AutoArchive, click AutoArchive Settings.
- Click the Run AutoArchive every n days box and specify how often to run AutoArchive.
- Choose any other options you want, such as having Outlook delete old items instead of archiving them.
How do I create an archive folder?
1 Method 1 of 2: Archive Folders in Windows
- Open the folder you want to archive.
- Click “Organize” on the top menu bar then click Properties.
- Click “advanced.”
- Click “folder is ready for archiving.”
- Click “compress contents to save disk space.” (This step isn’t required to archive the folder, but it is advisable.)
How do I add a folder to archive?
How to add files to an archive using standard Microsoft Windows tools
- Select the files which you want to archive.
- Right-click any selected file. By default, the archive will have the same name as the file you’ve clicked on.
- In the context menu select Send to → Compressed (zipped) folder.
Where is Outlook archive folder?
If you have an Outlook Online email account, the archive folder is available online. Go to Outlook.com and log in to your Outlook email account. Select the arrow next to Folders to expand the Outlook folders list if folders are not visible. Select Archive in the left pane under Folders.
How do I change the archive folder in Outlook?
To change your archive location, refer to Customizing AutoArchive Settings.
- Open Outlook.
- To find the archives, right click the desired folder » select Properties.
- Select the AutoArchive tab.
- In the Move old items to text box, verify the location where Outlook saved the archives.
- Click OK.
How do I run Outlook archive quickly?
Go to File > Cleanup Tools > Archive . Check settings and click the OK button. This worked immediately for me in Outlook 2013.
What is auto archive in Outlook 2016?
Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 Outlook 2010 More… AutoArchive helps manage the space in your mailbox or on the e-mail server that you are using by automatically moving items to an archive location.
How does the archive folder work in Outlook?
The Archive button moves an email message to a folder named “Archive.” That’s it. It’s a one-click option to clear mail from the Inbox without deleting it. Shortcut: Backspace key. Hit Backspace, a message is moved to the Archive folder.
How do I create a digital archive?
Archiving Your Digital Materials
- Select. Identify the digital materials you want to keep over the long term.
- Gather. Figure out where the files you want to keep are located and copy them to one central computer so they can be backed up.
- Organize. Organize your files so they’ll be easy to browse or search.
- Backup.
- Maintain.
How do I import an archive folder in Outlook 365?
Click on the File tab and select Open & Export. Click on Import/Export. Select the Import from another program or file option from the “Import and Export Wizard” box that should appear. Select Next.
How do I create a Compressed archive file in Windows?
Press and hold (or right-click) the file or folder, select (or point to) Send to, and then select Compressed (zipped) folder. A new zipped folder with the same name is created in the same location.
How do I change the default archive folder in Outlook 2016?
How to Adjust Outlook 2016’s AutoArchive Settings
- Go to File > Options.
- In the Advanced section, click the AutoArchive Settings…
- Choose the AutoArchive options you want or don’t want.
- Click OK to save your changes.
- Go to File > Info.
- Click Cleanup Tools next to Mailbox Cleanup and select Archive…
Can I move Outlook archive to another location?
If you archive manually via the File-> Archive… (Outlook 2007 and previous) or via File-> Cleanup Tools-> Archive… (Outlook 2010 and Outlook 2013), then make sure you’ll set the location of the archive file to the new location as well.