Outlook stores information in folders.These folders are stored either on an Exchange Server or in the file system within a Personal Folders file. If you’re not using an Exchange Server, your Outlook data is always stored in a Personal Folders file. This file has the file extension .
Contents
What is a personal folder in Outlook?
A Personal Folders file (. PST) is an Outlook data file used to store local copies of messages, calendar events, and other items from your Exchange mailbox. Its appearance closely resembles Outlook 2003, and it can contain all of your Outlook folders, including the Inbox, Calendar, and Contacts.
Can I delete personal folders in Outlook?
Delete the Folder
If you have more than one data file, the top one should be your default. (It will have True in the Default Store column.) Select the folder you wish to delete. Right click and choose Delete Folder.
How do I use personal folders in Outlook?
On the HOME tab, click New Items, More Items, and Outlook Data File. Choose where you want to save the file, type a name for it, and then click OK. The Outlook Data File is added to the folder list as a personal folder. Now, we can add regular folders to it to organize our content.
How do I delete a personal folder in Outlook 2007?
You can remove an Outlook data file from the Navigation pane without deleting the file from your computer. Right-click the Personal Folders file that you want to remove from the Navigation pane, and then click Close Personal Folders.
What do you understand by personal folder?
In Outlook, a personal folder file is a file with a .Personal folder files contain messages, forms, files, and other personal folders. You work with a personal folder file as you would with any other file. You can save, copy, and move a . pst file to another location on your computer or a server.
What is like a personal folder?
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How do I hide unwanted folders in Outlook?
In Outlook 2010 and 2007, please click the Folder List icon in the Navigation Pane. For hiding the folder list view, just shift to another view such as the Mail view in the Navigation Pane.
How do I delete a folder in Outlook without losing emails?
Note: You can’t delete default folders such as Inbox and Sent Items.
- In the folder pane, right-click the folder or subfolder you want to delete.
- Select Delete folder.
- Select OK to confirm.
Click on the “View” tab and click the check box next to “Hidden Items” above the words “Show/hide,” to see any hidden folders and files within the Outlook folder.
How do I archive my Outlook folders to my hard drive?
Back up your email
- Select File > Open & Export > Import/Export.
- Select Export to a file, and then select Next.
- Select Outlook Data File (.pst), and select Next.
- Select the mail folder you want to back up and select Next.
- Choose a location and name for your backup file, and then select Finish.
How does a folder help you to keep your messages organized?
Email file folders help you to quickly sort your Inbox and manage the messages that are truly necessary to keep. If your email has an attachment, it will stay with the email if you choose to click and drag it into an email file folder.
How do I save Outlook emails to hard drive without PST?
Save the Outlook Data in CSV Format
- Open Outlook and click on the File menu.
- Select the Open & Export and choose the Import/Export option from the menu.
- Now, select Export to a File as the option and click on the Next button.
- In the next step, select Comma Separated Value and click on the Next button.
What is the difference between an OST and PST file?
OST is the offline folder created by the MS Outlook and Server to store offline copies of data whereas PST not created by the Outlook or Exchange Server.PST files are friendly for the backup, as you can store them anywhere or can easily transfer from one system to another.
How do I change the default personal folder in Outlook 2007?
To set the default startup folder, do the following:
- Click the File tab and choose Options (under Help). In Outlook 2007, choose Options from the Tools menu, and click the Other tab.
- Choose Advanced from the left pane.
- In the Outlook Start and Exit section, click Browse, select a folder, and click OK.
What is the best PST viewer?
4 Best PST Reader You Should Never Miss
- 1Best Free PST Reader – iMyFone ScanOutlook.
- 2Kernel Outlook PST Viewer.
- 3Sysinfo PST Viewer.
- 4FreeViewer PST File Viewer.
How do I move emails from Outlook to my desktop?
Move or copy using the Move to Folder or Copy to Folder option
- Select the item you want to move.
- On the Outlook ribbon, select Move. To move an item to a folder, select the folder from the drop-down list. If your folder isn’t listed, select Other Folder and select the folder from the Choose Folder dialog box.
How do I archive emails in Outlook?
To manually archive Outlook items, do the following:
- Click the File tab.
- Click Cleanup Tools.
- Click Archive.
- Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
- Under Archive items older than, enter a date.
What can you do with Mfcmapi?
MFCMAPI
- Hide, move or delete an Outlook folder via MFCMAPI.
- Rename Email Accounts and Mailbox Folders.
- Delete a stuck Read Receipt.
- Backing up and Restoring Quick Steps.
- Backing up and restoring the AutoComplete cache of Outlook 2010, 2013, 2016, 2019 and Office 365.
How do I get my Outlook Inbox back to normal?
Changing the Inbox View in Outlook: Instructions
- To change the Inbox view, click the “View” tab in the Ribbon.
- Then click the “Change View” button in the “Current View” group.
- Then select the name of any of the views listed in the menu that appears to apply them to your inbox.
What are the default Outlook folders?
Folders like Inbox, Sent Items, Drafts, Calendar, Contacts, etc. are the default folders used in users’ mailboxes in Exchange and Outlook. These folders have the WellKnownFolderName property that allows them to be identified regardless of the display language set in Exchange/Office 365.