How To Create Archive Folder In Outlook 365?

On the File menu, click Archive. Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than. Under Archive file, click Browse to specify a new file or location if you do not want to use the default file or location.

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Where is archive folder in Outlook 365?

You’ll find it in your Outlook folder list. If you don’t see the folder and you’re using Outlook 2016 or Outlook for Microsoft 365, go to File > Office Account > Update Options > Update Now.

How do I set up an archive in Office 365?

Enable an archive mailbox

  1. Go to Microsoft 365 compliance center and sign in.
  2. In the left pane of the Microsoft 365 compliance center, click Information governance, and then click the Archive tab.
  3. In the list of mailboxes, select the user that you want to enable the archive mailbox for.

How do I create a new archive folder in Outlook?

In Outlook 2016: Click File> Info> Tools> Clean Old Items.

  1. Click Archive this folder and all subfolders, then select the folder you want to archive.
  2. Under Archive items older than enter date.
  3. If you want to archive some folders using different settings, you can create multiple .pst files.

How do I access my archive mailbox in Office 365?

NOTE: Access to your Online Archive emails are similar for both PC and Mac.

  1. Open your Outlook app on your desktop computer. Click the Outlook icon to log into your email.
  2. In the folder pane of your email, find and expand your Online Archive folder.
  3. You can now explore your Online Archive folders.

How do I create an archive folder in Outlook 2016?

Follow these steps to do this in Outlook 2016:

  1. Go to File > Info.
  2. Click Cleanup Tools next to Mailbox Cleanup and select Archive…
  3. Choose the folder you want to archive.
  4. Select your archive options, such as item date.

How do I set up an archive policy in Outlook?

In the folder pane, right-click the message or folder for which you want to apply a policy and select Assign policy. Select the archive or retention policy you want to assign to the message or folder.

How do I enable archiving in Outlook?

2. Manual archiving

  1. In Outlook, open the File menu tab, then click on the Cleanup Tools button.
  2. Click on Archive… in the drop-down menu.
  3. In the Archive dialogue box, choose the settings you want: – Select the Archive this folder and all subfolders button so as to choose the folders you want to archive.

How do I move Outlook folders to archive?

Select the top level folder to import from (in this example,”Outlook Data File”). Tick the Include subfolders checkbox. Click the radio button, Import items into the same subfolder in. Then, from the dropdown options in the box below this radio button, select Online Archive – <your mailbox>.

How do I change auto archive in Outlook 365?

Change the AutoArchive settings for an individual folder

  1. Select Tools > Options and then select the Other tab.
  2. Select AutoArchive.
  3. Select the Run AutoArchive every n days check box, and then specify how often to run AutoArchive.
  4. Select the options that you want.
  5. Click OK.

How do I enable Archive mailbox in Office 365 PowerShell?

4. Start mailbox archival forcefully using PowerShell – use bellow script

  1. $UserCredential = Get-Credential.
  2. $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection.

How do I create a 3 year folder in Outlook?

In the Navigation Pane, click to highlight the mail folder that needs to be changed. 2. From the Folder Tab click Policy Page 4 3. From the Folder Policy list, set your desired retention policy then click OK.

How do I change my Archive policy in Office 365?

Go to https://compliance.microsoft.com. Sign in using your global administrator account. In the Microsoft 365 compliance center, click Information governance, and then click the Archive tab. A list of the mailboxes in your organization is displayed and whether the corresponding archive mailbox is enabled or disabled.

How do I view Archive policy in Office 365?

Go to Office 365 Security & Compliance Center, click Data governance < Archive. Then select the mailboxes whose Archive mailbox is to be enabled (for multiple mailboxes, select using Ctrl key) and then click Enable on the right side.

How do I find my Archive size in Office 365?

Steps to view Archive Mailbox Size report
Navigate to Exchange Online –> Mailbox Reports in the left pane. Under the Size Reports category, click on Archive Mailbox Sizes. Choose the Microsoft 365 Tenant and Domain. Click Generate Now.

How does the Archive folder work in Outlook?

The Archive button moves an email message to a folder named “Archive.” That’s it. It’s a one-click option to clear mail from the Inbox without deleting it. Shortcut: Backspace key. Hit Backspace, a message is moved to the Archive folder.

How do I export an archive PST file in Office 365?

Steps to Export Office 365 Archive Mailbox to PST:

  1. First, download and install the tool for export process.
  2. Login into the tool using Admin or User account.
  3. Select the User account for the export process (Available when login via Admin)
  4. Choose the Email format as “PST” & Set Split PST (optional)

How do I archive a folder?

Open the folder containing the files you want to zip, right-click on any free space inside the folder, choose New and then Compressed (zipped) Folder. Name the archive as you wish. Double-click on the newly created archive: a new window will open. Drag and drop any file you want to archive into this folder.

What is the difference between online archive and archive in Outlook?

The Archive folder is a way for users to keep their Inbox clean by removing items that they have dealt with but want to retain for a short period. On the other hand, the online archive is a long-term repository for information kept because we might just need it one day.

How do I enable Archive?

Enable an archive mailbox

  1. Go to Recipients > Mailboxes.
  2. Select a mailbox.
  3. In the details pane, under In-Place Archive, click Enable.
  4. On the Create In-Place Archive page, click OK to have Exchange automatically select a mailbox database for the archive or click Browse to specify one.

How do I Archive a shared mailbox in Office 365?

Resolution

  1. 1) Log into the Exchange Admin Center.
  2. 2) Click on recipients | shared.
  3. 3) Edit the shared mailboxes, and click on Mailbox Delegation.
  4. 4) Under the Full Access field, add in the Impersonation account and click Save. This will need to be done for each shared mailbox.