What Is Sharepoint And How Does It Work?

SharePoint provides a web-based space where users can upload a document to immediately be shared with other people that need to see it.Links to shared documents or collaboration spaces can also easily be sent via email, making it easy for users to be quickly directed to exactly what they want to see.

Contents

What is SharePoint and how is it used?

SharePoint is an industry-leading document management and collaboration tool developed by Microsoft. It’s basically an intranet and content management system that is used for internal purposes to assist with bringing business together including secure document management, collaboration opportunities and much more.

What is SharePoint in simple terms?

SharePoint is Microsoft’s premier collaborative server environment, providing tools for sharing documents and data across various organizations within a company’s network.SharePoint is most often used for the storing of version-controlled documents, such as Word documents and Excel worksheets.

Why would I use SharePoint?

Simply put, the SharePoint application can streamline business processes and reduce costs. It can also encourage information sharing, transparency, and collaboration. For users, developers, and designers, there are many more benefits to gain from using SharePoint.

What is the difference between a SharePoint and OneDrive?

OneDrive is an online document/file storage platform. It’s typically used by individuals and business teams who need a central location to store and access files.SharePoint is a collaboration tool for businesses that need multiple individuals and teams to work on documents and products at the same time.

What is the best way to use SharePoint?

5 Top Tips on Using SharePoint Effectively in Your Company

  1. Ensure your documents can be found.
  2. Learn to use SharePoint alerts.
  3. Create lists in Excel and import into SharePoint.
  4. Focus on training to encourage SharePoint adoption.
  5. Look into SharePoint Add-Ins.

Is SharePoint easy to learn?

Just as a user–It is not hard to learn user-level basics (uploading files, accessing files, searching for things via tags, etc.), but there are a LOT of extra things you can do with it that does take some time to learn but it is not difficult. SharePoint is the easiest collaboration tool one can have.

What is SAP and SharePoint?

In and of itself SharePoint is an enabling platform for, in its simplest form, collaboration and document management. SAP Portal also supports collaboration but it requires the underlying ERP infrastructure or an underlying SAP component like CRM to be useful.

How do I learn SharePoint?

What can you do to learn SharePoint?

  1. Step 1: Start using it.
  2. Step 2: Become a SharePoint junkie.
  3. Step 3: Attend Free SharePoint Webinars.
  4. Step 4: Join SharePoint User Group in your city.
  5. Step 5: Enroll in SharePoint Training.

How do I share a document in SharePoint?

Here’s how you share files or folders in SharePoint:

  1. Select the file or folder you want to share, and then select Share.
  2. (Optional) Select the dropdown list to change the type of link.
  3. Enter the names of the people you want to share with and a message, if you want.
  4. When you’re ready to send the link, select Send.

What are the disadvantages of SharePoint?

The top 5 SharePoint cons

  • “Free” is a misnomer.
  • It’s complicated.
  • Not built for the end user.
  • Low employee uptake.
  • Extra support needed.

When should you not use SharePoint?

10 Reasons Not To Use Folders in SharePoint

  1. 1 Cost. There are so many things that SharePoint can do beyond file storage.
  2. 2 Poor Usability.
  3. 3 Document Visibility.
  4. 4 Document Duplication Woes.
  5. 5 Data Integrity.
  6. 6 URL Issues.
  7. 7 Navigation.
  8. 8 Can’t Sort or Filter.

What are the limitations of SharePoint?

A list can have up to 30 million items and a library can have up to 30 million files and folders. When a list, library, or folder contains more than 100,000 items, you can’t break permissions inheritance on the list, library, or folder.

Is SharePoint the same as Dropbox?

While Dropbox offers ease of use with file sharing and collaboration services, SharePoint is more than just file storage and sharing platform with a flexible structure and scalability designed to meet the needs of small to large scale businesses.

Is OneNote part of SharePoint?

OneNote is Microsoft’s digital note-taking application. It is available for free on Windows PCs and is also included as part of SharePoint/Office 365 subscription.

Why would you save a file to SharePoint instead of to OneDrive?

OneDrive provides a consistent, intuitive files experience across all your devices, including web, mobile, and the desktop of your Windows PC or Mac. Behind the scenes, SharePoint in Microsoft 365 provides the content services for all files in Microsoft 365, including files you work with in Teams, Yammer, and Outlook.

Is SharePoint a dying technology?

Is SharePoint dying or still getting popular? and will it be discontinued soon? The short answer: There is no risk of SharePoint dying anytime soon, since it is gaining more popularity as an essential part of the hybrid solutions (on-premises and in the cloud) that Microsoft’s vision for the future relies on.

Whats the difference between teams and SharePoint?

Microsoft Teams is the hub for teamwork. It allows for collaboration, chat, calls, meetings, and so much more! SharePoint Online is primarily a document management and intranet platform where you store, collaborate, and share information seamlessly across the organization, and is also part of Microsoft 365.

How do I make the most of SharePoint?

Here are some of our favorite ways to use SharePoint to make your business better.

  1. Create a Portal for Company-Wide Communications.
  2. Filter Information with SharePoint Views.
  3. Create Electronic Forms.
  4. Create a Customer Service Wiki.
  5. Use a Group Calendar.
  6. Use Labeled Libraries for Asset Organization.
  7. Keep Projects on Task.

How do I use SharePoint for the first time?

When you sign in to Microsoft 365, or your organization’s corporate SharePoint Server site, click SharePoint or Sites in the app launcher navigation or top bar. These are your entry points into SharePoint.

How do I set up SharePoint?

Create a site in SharePoint

  1. Select + Create site on the SharePoint start page.
  2. In the wizard: Select whether you’d like to create a Team site or a Communication site. Enter the name (and a description, if you want) for the site. You can select Edit.
  3. In the next pane, enter the owners and members.
  4. Select Finish.