How Do I Color Code Emails In Outlook 365?

For Outlook for Microsoft 365, Outlook 2019 and Outlook 2016:

  1. Go to the View tab.
  2. Select View Settings.
  3. Choose Conditional Formatting.
  4. Click Add.
  5. Name your rule.
  6. Click on Font.
  7. Pick a color, style and size and click OK.
  8. Click on Condition.

Contents

Is there a way to color code emails in Outlook?

On the Tools menu, click Organize. In the Ways to Organize Inbox dialog box, click Using Colors. After Show messages sent only to me in, click the color that you want in the list. Click Turn on.

How do I flag emails as different colors in Outlook?

Assign an email a color category

  1. Right-click an email message.
  2. Select Categorize, and then select an appropriate color category for the message.

How do I categorize emails in Outlook 365?

Create a category

  1. Select an email message or calendar event and right-click.
  2. From the Categorize menu, select New category.
  3. Type a name for your category, and then, if you want, choose a color by clicking the category icon.
  4. Press Enter. The category is created and applied to the items you’ve selected.

Can you color code folders in Outlook 365?

Can you color code your folders in Outlook? Yes, you can also color-code folders in Outlook; the Conditional formatting feature allows users to color code emails, contacts, calendar items, and tasks without applying a color category or moving them to different folders.

How do you highlight emails in Outlook?

In Outlook.com, an editing bar should appear above the text you’ve selected; choose the highlight tool to apply the effect to the text. Or, go to the Formatting toolbar at the bottom of the message window, select Highlight, and choose a highlight color. The text is highlighted with the default color.

How do I highlight flagged emails in Outlook?

How to highlight messages in Outlook

  1. Outlook supports a range of options for highlighting or “flagging” messages for importance, follow-up, or other reasons.
  2. Hover over a message in your inbox and click the red flag.
  3. The To-Do Bar pane opens, displaying all flagged messages.

How do I change the flag color in Outlook 365?

Right-click the existing flag on any message. On the shortcut menu, click on Set Default Flag.
Change the Flag Color in MS Outlook

  1. Select the messages for which you would like the color to change.
  2. Right-click the existing message flag.
  3. Click the new flag color that you would like.

How do I get more color categories in Outlook?

Step 1: Select the message that you will add many color categories for. Step 2: Click the Home > Categorize > All Categories in the Tags group. In addition to Categorize button in Home Ribbon, right clicking selected message > Categorize > All Categories is also available.

How do I show the color categories in Outlook?

On your Outlook Home tab, navigate to the Tags section (it’s the fifth section from the right) and click Categorize. In the pop-up box, scroll down to the bottom of the list and click All Categories. A box labeled Color Categories appears, and you should click the box for New along the right side.

How do I filter emails by category in Outlook 365?

Filter items by category

  1. At the bottom of the navigation pane, click Mail .
  2. In the folder list, click the folder containing the messages that you want to filter.
  3. On the Home tab, click the arrow next to Filter Email, click a filter, or hover over a choice with a right arrow, and choose a filter under the submenu.

How do I automatically color code meetings in Outlook?

First, let’s create the rule:

  1. In the Calendar window, click the View tab and then click the View Settings button in the Current View group.
  2. Click Add to create a new rule.
  3. Enter a name for the rule—Set Color Personal.
  4. Choose a color—choose blue.
  5. Click Condition (at the bottom-left of the dialog box).

How do I highlight an email in Outlook 365?

For Outlook for Microsoft 365, Outlook 2019 and Outlook 2016:

  1. Go to the View tab.
  2. Select View Settings.
  3. Choose Conditional Formatting.
  4. Click Add.
  5. Name your rule.
  6. Click on Font.
  7. Pick a color, style and size and click OK.
  8. Click on Condition.

Why can’t I highlight in Outlook?

Running Outlook for a long period of time — several hours to an entire day — can cause the freezing of the highlight text capability. Simply shut down the computer for short time and then reboot it. This should resolve the issue.

How do you highlight emails?

Highlight Your Mail Text

  1. In Windows 10 Mail, compose a new email message.
  2. Select the text you’d like to highlight.
  3. From the Format tab, select the Highlight tool and the color you want to use.
  4. Your text is now highlighted.

How do I change the color of highlighted emails in Outlook?

Step 1: Click the File > Options. Step 2: In the Outlook Options dialog box, click the Search in the left bar. Step 3: Go to the Results section, click the Highlight color button and select a color in the drop down list.

Why is my Outlook email yellow?

That is because the flag is set at its right edge. And that’s the new feature. In the latest copies of Insider Outlook, when you set a flag on an email, the entire email turns yellow in the List view.

How do I make my flag red in Outlook?

For example, Outlook has a built-in rule to color red all items flagged for follow-up that are past their due date. Therefore, you can right-click an item, select Flag for Follow-up, then type yesterday for the due date and click OK. The item will automatically turn red.

What is the red flag in Outlook?

In Outlook you can mark an email for “follow up” and that is marked by a red flag. Outlook also has the “high importance” feature, you can read that up in the Outlook help pages.

Why can’t I see color categories in Outlook?

Add Color categories to emails in Outlook
If the Categorize option doesn’t show up by the right click, then select the particular mail folder, and under the tags section, click on Categorize option. Select the color. So, this is how you can categorize your items on Outlook.

How do I see red categories in Outlook?

Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.