Click the “Shared with Me” folder from the left panel menu. All the docs being shared with you will be listed on the main panel. This location or folder can only be accessed on Google Drive. All the shared docs will be displayed with their Name, Shared By, Share Date, and Location information.
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You can see the sharing history through your account through work or school. To view who the document has been shared by and to, on the left of the activity dashboard, select the tab labeled Sharing history. If you have edit access to a file you can see the viewer and comment trends.
On the left hand side of your Google Drive look for link ‘Share with me’. Click the link. The folder listing on the right hand side of your Google Drive will show all the folders and files that have been shared with you.
How do I access someone else’s Google Docs?
If you’ve set a file, folder or Google Doc to “Anyone with the link” or “Public,” you can send the link to another person and they’ll be able to access it. Go to drive.google.com. Check the box next to the file or folder you’d like to share. Copy the link at the top of the sharing settings.
If a file won’t open, a few things could be wrong: The file owner didn’t give you permission to view the file. You’re signed in to a different Google Account. Your access could be denied because someone removed your permission to view the file.
You can put the shortcut inside your “My Drive” or any Drive that’s shared with you.
- Go to drive.google.com.
- On the left, click Shared with me.
- Select the files or folders to which you want to add a shortcut.
- Right click the files or folders you selected. Add shortcut to Drive.
- Choose a folder.
- Click Add shortcut.
Accessing the Activity Dashboard
- Open the Google Doc, Sheet, or Slide that you want to view the activity for.
- Select the Tools menu > Activity Dashboard.
- The viewing history of each person the file is shared with is displayed in the Viewers section.
Open a file in Google Docs, Sheets, or Slides. In the top right corner, click Share. Click “Get shareable link” in the top right of the “Share with others” box. To choose whether a person can view, comment, or edit the file, click the Down arrow next to “Anyone with the link.”
Add members and set access levels:
- On your computer, go to drive.google.com.
- At the left, click Shared drives and double-click one of your shared drives.
- At the top, click Manage members.
- Add names, email addresses, or a Google Group. New members must have a Google account.
- To change:
- Click Send.
To share a Google Doc from the Android mobile app, tap the vertical three-dot menu (left), tap Share & Export (center left), tap Share (center right), then enter the email addresses of collaborators (right). Enter the email address for each person with whom you want to share access (Figure B).
Share with specific people
- Select the file you want to share.
- Click Share or Share .
- Under “Share with people and groups,” enter the email address you want to share with.
- To change what people can do to your doc, on the right, click the Down arrow.
- Choose to notify people.
- Click Share or Send.
Share a single file
- On your Android device, open the app for Google Drive, Docs, Sheets, or Slides.
- Next to the file’s name, tap More .
- Tap Share.
How do I approve access to a Google Doc?
Get permission to open a file
- Open the file.
- On the “You need permission” page, click Request access.
- The owner of the file will get an email asking for approval. After they approve your request, you’ll get an email.
How do you access Google Docs?
To find a Google Doc in the mobile app:
- Open the Google Docs app on your iPhone or Android device.
- You can tap the magnifying glass at the top-right to search through your documents.
- On the homescreen, you can sort your documents by their name, the last time you opened them, and more.
Share a Google Doc with a Non-Google User
- Email the file to the user as an attachment. With your Google document open in Google Drive, click File, and choose ‘Email as attachment’.
- Allow anyone with a link to edit your document.
- Ask the user to create a Google Account.
Open your Google Drive app (or go to drive.google.com on a laptop) and be sure you are logged in to your GPS account. In your email, click on the shared folder or file link. The shared folder or file will open in your Google Drive.
Important: Shared Drives is only available with the G Suite Enterprise, Business, or Education editions. If you don’t see Shared Drives in Google Drive, it might not be available for your organization. For details, contact your G Suite administrator.
Right click on the Computer icon on the desktop. From the drop down list, choose Map Network Drive. Pick a drive letter that you want to use to access the shared folder and then type in the UNC path to the folder. UNC path is just a special format for pointing to a folder on another computer.
To check the list of people who can see your file, right-click the file in question and click Share. A window will appear showing you all the people who have access to your file. If you haven’t shared it with anyone, you’ll only see yourself on the list.
Go to View Details (Click the “I” icon on the toolbar). Browse the Activity tab to quickly see which files you have shared, recently. Click on Shared with Me on the left sidebar of Google Drive. You’ll get a list of all the documents you share access to.
Find files in a shared drive by owner
- In the shared drive search box, enter creator: followed by the email of the person in your organization who created the file.
- (Optional) To refine your search, add other search terms in the search box or click the Down arrow.
- Press Enter.