How To Archive Office 365 Mailbox?

Visit https://protection.office.com/ and sign-in with your Office 365 credentials.

  1. In the “Security and Compliance Center,” select “Data governance,” and then click “Archive.”
  2. The “Archive” page will be displayed on the screen.
  3. Now, select the mailbox for which you want to enable “Archive mailbox.”

Contents

Does Office 365 have archiving?

Archiving in Microsoft 365 (also called In-Place Archiving) provides users with additional mailbox storage space. After you turn on archive mailboxes, users can access and store messages in their archive mailboxes by using Microsoft Outlook and Outlook on the web (formerly known as Outlook Web App).

How do I archive former employees mailboxes in Office 365?

After logging in to your Office 365 Admin Center, navigate to the Exchange Admin Center. Click on the option for Compliance Management (left hand side), then In Place eDiscovery and Hold at the top of the page. Next, you need to setup a new In-Place Hold Policy and name it Terminated Employees Archive.

How do I archive my entire mailbox?

On the File menu, click Archive. Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than. Under Archive file, click Browse to specify a new file or location if you do not want to use the default file or location.

What happens when you archive emails in Office 365?

For Microsoft 365, Outlook.com, and Exchange accounts, the Archive folder is one of Outlook’s default folders, like Inbox, Sent Items, and the Deleted Items folder. This folder can’t be deleted.Using the Archive button to move messages to the Archive folder doesn’t reduce your mailbox size.

How do I create an archive folder in Outlook 365?

In Outlook 2016: Click File> Info> Tools> Clean Old Items.

  1. Click Archive this folder and all subfolders, then select the folder you want to archive.
  2. Under Archive items older than enter date.
  3. If you want to archive some folders using different settings, you can create multiple .pst files.

Does archiving reduce mailbox size?

The archive. pst file can be created and updated at any location you specify, usually your local hard drive. Archived items are removed from your Outlook mailbox size and moved to the archive file based on the settings you determine.

How do I access my archive mailbox in Office 365?

Access Online Archive Email from a PC or Mac

  1. Open your Outlook app on your desktop computer. Click the Outlook icon to log into your email.
  2. In the folder pane of your email, find and expand your Online Archive folder.
  3. You can now explore your Online Archive folders.

How do I archive a user in Office 365?

If you haven’t backed up the former employee’s mailbox data, you can easily archive it:

  1. All you need to do in Office 365 portal is to block a user’s sign-in:
  2. Next, go to the Backup panel, create a new backup job and choose the former user.

Can you archive shared mailbox?

Shared mailboxes don’t require a separate license. However, if you want to enable In-Place Archive or put an In-Place Hold or a Litigation Hold on a shared mailbox, you must assign an Exchange Online Plan 1 with Exchange Online Archiving or Exchange Online Plan 2 license to the shared mailbox.

What happens when you archive emails in Outlook?

Archiving an email moves it from your inbox into a designated folder created by your email client, where it’s easily accessible but out of sight.Since archiving is meant to move emails from your inbox into your archive folder, you’ll need to be logged in to your Outlook account and have your inbox open.

How long do archived emails stay in outlook?

The Archive folder is no different than any other folder that you might create and has no abilities beyond any other folder. So, the answer is that your messages will stay in the Archive folder just as long as they’d stay in the Inbox folder; that is, they’ll be there until you move them elsewhere or delete them.

How long does it take to archive outlook?

Outlook AutoArchive

Inbox and Drafts 6 months
Tasks 6 months
Journal 6 months
Sent items 2 months
Deleted items 2 months

How long does Office 365 keep archived emails?

By default, emails in your mailbox keep on online server forever until you disable your subscription. If your organization enabled online archive mailbox, emails move to archive after 2 years and you are still able to access those emails after archiving.

How do I view archive policy in Office 365?

Go to https://compliance.microsoft.com. Sign in using your global administrator account. In the Microsoft 365 compliance center, click Information governance, and then click the Archive tab. A list of the mailboxes in your organization is displayed and whether the corresponding archive mailbox is enabled or disabled.

How do I change auto archive in Outlook 365?

Change the AutoArchive settings for an individual folder

  1. Select Tools > Options and then select the Other tab.
  2. Select AutoArchive.
  3. Select the Run AutoArchive every n days check box, and then specify how often to run AutoArchive.
  4. Select the options that you want.
  5. Click OK.

How do I save Outlook emails to hard drive?

Back up your email

  1. Select File > Open & Export > Import/Export.
  2. Select Export to a file, and then select Next.
  3. Select Outlook Data File (.pst), and select Next.
  4. Select the mail folder you want to back up and select Next.
  5. Choose a location and name for your backup file, and then select Finish.

How do I clean up my Office 365 mailbox?

How to: Office 365 Clean up Mailbox via Outlook Web Access (OWA)

  1. Step 1: Settings. Go to the OWA Settings by clicking the gear symbol in the top right corner of the screen near your name.
  2. Step 2: Mail Settings.
  3. Step 3: Clean up Mailbox.
  4. Step 4: Delete Messages.
  5. Step 5: Confirmation.

What do I do when my Office 365 mailbox is full?

Option 1 – Cleanup Tool

  1. Go to “File” > “Cleanup Tools” > “Mailbox cleanup“.
  2. From the “Mailbox Cleanup” screen, you can choose to “Find items older than” a certain number of days, or “Find items larger than” a certain size.
  3. The wizard searches for messages that meet your search criteria.

How do I free up space in Outlook 365?

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup.
Here are some ways to keep your mailbox size under control:

  1. Archive older items – Move old items you want to keep to an archive.
  2. Empty the Deleted Items folder – Empty the Deleted Items folder frequently to make sure you aren’t keeping messages you don’t need.

Where is the archive folder in Outlook 365?

How to Find the Archive Folder

  1. Open Outlook.
  2. Select the View tab.
  3. Select Folder Pane in the Layout section, then select Normal from the drop-down list.
  4. The Archive folder should now appear in the folders list. Open the folder to find the archived message you need.