How To Condense Data In Excel?

Condense a list to have no blanks with filtering and copying

  1. Select the list you want to condense, and then click Data > Filter.
  2. Then a drop-down arrow is added to the first cell of the list, click the arrow, and uncheck the (Blanks) box, then click the OK button.

Contents

How do I condense all rows in Excel?

Select the row or rows that you want to change. On the Home tab, in the Cells group, click Format. Under Cell Size, click AutoFit Row Height. Tip: To quickly autofit all rows on the worksheet, click the Select All button, and then double-click the boundary below one of the row headings.

How do I condense text in Excel?

Shrink text to fit cell by setting Format in Excel

  1. Select the cell with texts that are too long to fully display, and right-click to select FormatCells. See screenshot:
  2. In the Format Cells dialog box, click Alignment tab, and check Shrink to fit. See screenshot:
  3. Then click OK to close the dialog box.

How do you condense a list in Excel without duplicates?

On the Data menu, point to Filter, and then click Advanced Filter. In the Advanced Filter dialog box, click Filter the list, in place. Select the Unique records only check box, and then click OK. The filtered list is displayed and the duplicate rows are hidden.

How do I Uncollapse a column in Excel?

On the Home tab, in the Cells group, click Format. Do one of the following: Under Visibility, click Hide & Unhide, and then click Unhide Rows or Unhide Columns.

What is Ctrl D in Excel?

Ctrl+D in Excel and Google Sheets
In Microsoft Excel and Google Sheets, pressing Ctrl + D fills and overwrites a cell(s) with the contents of the cell above it in a column. To fill the entire column with the contents of the upper cell, press Ctrl + Shift + Down to select all cells below, and then press Ctrl + D .

How do I shorten text in Excel?

How to truncate text in Excel – Excelchat

  1. Step 1: Prepare your data sheet.
  2. Step 2: Select cell/column where you want the truncated text string to appear.
  3. Step 3: Type the RIGHT or LEFT truncating formula in the target cell.

How do I reduce the space between letters in Excel?

Change the spacing between characters

  1. Select the text that you want to change.
  2. On the Home tab, click the Font Dialog Box Launcher, and then click the Advanced tab.
  3. In the Spacing box, click Expanded or Condensed, and then specify how much space you want in the By box.

How do I filter distinct values in Excel?

In Excel, there are several ways to filter for unique values—or remove duplicate values:

  1. To filter for unique values, click Data > Sort & Filter > Advanced.
  2. To remove duplicate values, click Data > Data Tools > Remove Duplicates.

How do you filter out duplicates in Excel but keep one?

Tip: You also can remove all duplicates but keep one with Select Duplicate & Unique Cells like this: Select all the unique values including the first duplicates, and then copy them by pressing Ctrl + C and paste to another location by Ctrl + V.

How do I mask sensitive data in Excel?

Click the CellShield tab on the Excel ribbon. 4. Select the protection option you want to use from the buttons on the CellShield menu. In this case, select ‘Mask Redact’.

How do I compress a column in Excel?

About This Article

  1. Click the Data tab.
  2. Click Group.
  3. Select Columns and click OK.
  4. Click – to collapse.
  5. Click + to uncollapse.

How do you freeze the top row of a worksheet?

How to freeze the top row in Excel

  1. Scroll your spreadsheet until the row you want to lock in place is the first row visible under the row of letters.
  2. In the menu, click “View.”
  3. In the ribbon, click “Freeze Panes” and then click “Freeze Top Row.”

What is Ctrl M in Excel?

In Microsoft Word and other word processor programs, pressing Ctrl + M indents the paragraph. If you press this keyboard shortcut more than once, it continues to indent further. For example, you could hold down the Ctrl and press M three times to indent the paragraph by three units.

How do I filter in Excel using keyboard?

If you wanted to use your keyboard to bring those filter menus back you could go ahead and press CTRL + shift + L and those filter buttons will appear in your top row. If you arrow over to a cell that has a filter button, you can then press ALT + down arrow and that will bring up the filter menu.

What is ALT D in Excel?

For the shortcut keys Alt+E, Alt+V, Alt+I, Alt+O, Alt+T, and Alt+D, Excel switches into Office 2003 Access Key mode. In this mode, a ToolTip appears over the ribbon, indicating which letters you have typed so far (see Figure 5.7). When you have entered enough letters, the command is invoked.

How do I get rid of truncated in Excel?

How to format Excel cells as numbers

  1. Select the cell(s) in Excel.
  2. Click on Format->Cells from the top menu. Notice that Scientific formatting is chosen by default.
  3. Select Number as the format, and set Decimal places to 0. Click OK to Save.

How do I put a space between words in an Excel cell?

Select a blank cell, enter formula =AddSpace(B2) into the Formula Bar, then press the Enter key. In this case, you can see spaces are added between characters of cell B2. Note: For adding space between every digits, please change the cell reference in the formula to the one with numbers as you need.

What is an Xlookup in Excel?

Use the XLOOKUP function to find things in a table or range by row.With XLOOKUP, you can look in one column for a search term, and return a result from the same row in another column, regardless of which side the return column is on.

How do I get unique values between two columns in Excel?

Example: Compare Two Columns and Highlight Mismatched Data
In the Styles group, click on the ‘Conditional Formatting’ option. Hover the cursor on the Highlight Cell Rules option. Click on Duplicate Values. In the Duplicate Values dialog box, make sure ‘Unique’ is selected.

How do you use distinct function in Excel?

To extract a list of unique values in Excel, use one of the following formulas.

  1. Array unique values formula (completed by pressing Ctrl + Shift + Enter):
  2. Array distinct formula (requires pressing Ctrl + Shift + Enter):
  3. Array formula to get case-sensitive distinct values (requires pressing Ctrl + Shift + Enter)