How To Create A Archive Folder In Outlook?

How to Create an Archive Folder in Outlook

  1. Launch Microsoft Outlook 2013. Click “Home.” Select “New Items” from the New group.
  2. Hover the cursor over “More Items” and then click the “Outlook Data File” option. The Create or Open Outlook Data File dialog box opens.
  3. Type a name for your archive file in the File name box.

Contents

How do I create a new archive folder in Outlook?

In Outlook 2016: Click File> Info> Tools> Clean Old Items.

  1. Click Archive this folder and all subfolders, then select the folder you want to archive.
  2. Under Archive items older than enter date.
  3. If you want to archive some folders using different settings, you can create multiple .pst files.

How do I create a new archive folder?

Right click on the On My Computer heading at the bottom of your folder list and choose New Folder. Name the folder Archived Mail or something else that’s easily recognizable. In older versions of Outlook, you can select File>Archive and change the date under Archive items older than.

How do I add an archive folder in Outlook 2019?

Microsoft Windows Steps

  1. Select the “File” menu in the upper-left corner.
  2. Choose “Account Settings“, then “Account Settings” again.
  3. Select the “Data Files” tab.
  4. Select the “Add” button.
  5. If you have an existing PST file you would like to add, navigate to the location where you PST resides, then select the file.

How do I create an archive folder in Outlook 365?

Open Outlook and go to the “File” tab. Now, choose “Cleanup Tools” and select “Archive” from the drop-down menu. A pop-up window will appear on the screen with all the folders of Outlook, select the specific folder that you want to move to archive mailbox. Select the date from which you want to archive the emails.

How do I automatically archive emails in Outlook?

Archive older items automatically

  1. Click File > Options > Advanced.
  2. Under AutoArchive, click AutoArchive Settings.
  3. Click the Run AutoArchive every n days box and specify how often to run AutoArchive.
  4. Choose any other options you want, such as having Outlook delete old items instead of archiving them.

How do I create a new archive folder in Outlook 2016?

Follow these steps to do this in Outlook 2016:

  1. Go to File > Info.
  2. Click Cleanup Tools next to Mailbox Cleanup and select Archive…
  3. Choose the folder you want to archive.
  4. Select your archive options, such as item date.

How do I create an archive folder in Outlook 2016?

How to archive in Outlook manually (email, calendar, tasks and other folders)

  1. In Outlook 2016, go to the File tab, and click Tools > Clean up old items.
  2. In the Archive dialog box, select the Archive this folder and all subfolders option, and then select a folder to archive.

How do I create an archive folder in Outlook 2013?

On the Account Information screen, click the “Cleanup Tool” button next to “Mailbox Cleanup.” Page 2 Select “Archive…” from the drop-down menu. The Archive dialog box displays. Select “Archive this folder and all subfolders” and select a folder to archive.

Where is my archive folder in Outlook?

How to Find the Archive Folder

  1. Open Outlook.
  2. Select the View tab.
  3. Select Folder Pane in the Layout section, then select Normal from the drop-down list.
  4. The Archive folder should now appear in the folders list. Open the folder to find the archived message you need.

How do I set up Archive in Outlook 365?

Enable an archive mailbox

  1. Go to Microsoft 365 compliance center and sign in.
  2. In the left pane of the Microsoft 365 compliance center, click Information governance, and then click the Archive tab.
  3. In the list of mailboxes, select the user that you want to enable the archive mailbox for.

How does the Archive folder work in Outlook?

The Archive button moves an email message to a folder named “Archive.” That’s it. It’s a one-click option to clear mail from the Inbox without deleting it. Shortcut: Backspace key. Hit Backspace, a message is moved to the Archive folder.

How do I run Outlook Archive quickly?

Go to File > Cleanup Tools > Archive . Check settings and click the OK button. This worked immediately for me in Outlook 2013.

How long do emails stay in Archive?

30 days
It will remain there for 30 days. After this period of time, it will be permanently deleted and can no longer be retrieved or viewed. Archiving an email only removes it from your Inbox. It will remain so indefinitely, but the action can be undone at any time.

What happens to archived emails in Outlook?

Archiving an email moves it from your inbox into a designated folder created by your email client, where it’s easily accessible but out of sight.Since archiving is meant to move emails from your inbox into your archive folder, you’ll need to be logged in to your Outlook account and have your inbox open.

Why is archiving not working Outlook?

If Outlook Archive and Outlook Auto Archive are not working, you need to review the Archive settings. If the settings are correct but still the functions are not working, it indicates that PST file is corrupt. In such a case, you can repair the PST with ScanPST or an advanced tool such as Stellar Repair for Outlook.

What is the difference between archive and delete in Outlook?

Whether you delete or archive an email message, it disappears from your inbox. A deleted message goes into the trash folder, but an archived message is defaulted to the Archive folder or All Mail on Gmail / Google Apps.Any email you see in either the trash or archive folder can be moved back to your inbox folder.

How do I move Outlook folders to archive?

Select the top level folder to import from (in this example,”Outlook Data File”). Tick the Include subfolders checkbox. Click the radio button, Import items into the same subfolder in. Then, from the dropdown options in the box below this radio button, select Online Archive – <your mailbox>.

What is the difference between archive and online archive in Outlook?

The Archive folder is a way for users to keep their Inbox clean by removing items that they have dealt with but want to retain for a short period. On the other hand, the online archive is a long-term repository for information kept because we might just need it one day.

How do I enable archiving?

If you want to enable archiving for multiple mailbox in one go, select mailbox by either pressing Shift or Ctrl keys from the keyboard and selecting the individual mailboxes. After selecting multiple mailboxes, in the details pane, click on “More options…”. Now, under “Archive”, click “Enable“.