On the Account Information screen, click the “Cleanup Tool” button next to “Mailbox Cleanup.” Page 2 Select “Archive…” from the drop-down menu. The Archive dialog box displays. Select “Archive this folder and all subfolders” and select a folder to archive.
Contents
How do I create an archive folder in Outlook?
In Outlook 2016: Click File> Info> Tools> Clean Old Items.
- Click Archive this folder and all subfolders, then select the folder you want to archive.
- Under Archive items older than enter date.
- If you want to archive some folders using different settings, you can create multiple .pst files.
Where is the archive folder in Outlook 2013?
In Microsoft Outlook 2010/2013, you might not see the Archive command intuitively in the ribbon and need to find it on the left sidebar. On the File tab, select Info , click Cleanup Tools option and from the drop-down menu you can easily see the Archive command at the bottom.
Where is Outlook archive file?
The archive file is a special type of data file, a Personal Folders file (. pst). The first time AutoArchive runs, Outlook creates the archive file automatically in the following locations: Windows 7, 8, 10, and Vista C:UsersYourUserNameAppDataLocalMicrosoftOutlookArchive.
What is Outlook archive File called?
Archive files (Outlook Data Files or . pst files) are used to store data (Messages and Calendar Items) moved from your online Exchange account to your home directory.
How do I create an archive folder in Outlook 2016?
Follow these steps to do this in Outlook 2016:
- Go to File > Info.
- Click Cleanup Tools next to Mailbox Cleanup and select Archive…
- Choose the folder you want to archive.
- Select your archive options, such as item date.
How do I change my archive folder in Outlook?
The Archive folder is one of Outlook’s default system folders and cannot be renamed, moved, or deleted. If you are using a POP or IMAP account such as Gmail, Yahoo, or iCloud, you can change the location of the Archive folder by selecting File > Mailbox Settings > Tools > Set Archive Folder.
What is the difference between archive folder and personal folder in Outlook?
A personal folder (or pst) is a data file that stores your messages and other items on your computer.Archiving moves items from their original location in Outlook to an archive folder. Outlook does the moving for you based on how old the messages are.
How do you archive a folder?
Open the folder containing the files you want to zip, right-click on any free space inside the folder, choose New and then Compressed (zipped) Folder. Name the archive as you wish. Double-click on the newly created archive: a new window will open. Drag and drop any file you want to archive into this folder.
Does archiving in Outlook free up space?
While most email services provide you with enough storage space, you may wish to archive your folders to free up additional space in your mailbox. Using Microsoft Outlook, you can automatically archive folder items that match your criteria, such as items older than three months.
How do you create an archive?
How do I create an archive?
- Click the New button on the toolbar, select New archive from the File menu or simply press [Ctrl+N].
- Select a folder to store the archive in by using the drive selector and folder tree, just as you select a folder in Windows Explorer.
- Enter the archive name in the “Save as:” input field.
How do I enable archive in Outlook?
Archive older items automatically
- Click File > Options > Advanced.
- Under AutoArchive, click AutoArchive Settings.
- Click the Run AutoArchive every n days box and specify how often to run AutoArchive.
- Choose any other options you want, such as having Outlook delete old items instead of archiving them.
How do I change my archive folder in Outlook 2013?
Change default archive location in Outlook
- Click File > Options in Outlook 2010 and 2013.
- In the Outlook Options dialog box in Outlook 2010 and 2013, please click Advanced in the left bar, then click the AutoArchive Settings button in the AutoArchive section.
How does archive work in Outlook?
The Archive button moves an email message to a folder named “Archive.” That’s it. It’s a one-click option to clear mail from the Inbox without deleting it.
How long do emails stay in archive?
30 days
It will remain there for 30 days. After this period of time, it will be permanently deleted and can no longer be retrieved or viewed. Archiving an email only removes it from your Inbox. It will remain so indefinitely, but the action can be undone at any time.
What’s the point of archiving email?
The point of archiving is to give you a central location to store mails that you no longer need direct access to. It also ensures your inbox is kept clean and attachments and other files are kept safe.
How do I free up space in Outlook without deleting?
Some ways you can prevent your mailbox from being cluttered include:
- Archive older items. Put any items you want to keep in an archive to free up space.
- Empty the “Deleted Items” folder.
- Empty the “Junk Email” folder.
- Store attachments outside your mailbox.