How To Filter And Sort In Excel?

To focus on a specific set of your data, you can filter a range of cells or a table. Click any cell in the range or table. On the HOME tab, click Sort & Filter, and click Filter. Click a drop-down arrow at the top of one of the columns to display its filter options.

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How do you sort and filter in Excel without mixing Data?

Select a cell or range of cells in the column which needs to be sorted. Click on the Data tab available in Menu Bar, and perform a quick sort by choosing any one of the options under the Sort & Filter group, depending upon whether you want to sort in ascending or descending order.

How do I sort and filter multiple columns in Excel?

Follow these steps to safely sort by the 3 columns:

  1. Select all the cells in the list.
  2. On the Excel Ribbon, click the Data tab.
  3. In the Sort & Filter group, click the Sort button.
  4. Click the Add Level button, to add the first sorting level.
  5. From the Sort by dropdown, select the first column you want to sort.

How do I sort a column in Excel and keep rows together?

In the Sort Warning window, select Expand the selection, and click Sort. Along with Column G, the rest of the columns will also be sorted, so all rows are kept together. This technique works for any sort, including sorting by date or sorting alphabetically.

How do I custom sort Data in Excel?

To create a custom sort:

  1. Select a cell in the column you want to sort by.
  2. Select the Data tab, then click the Sort command.
  3. The Sort dialog box will appear.
  4. The Custom Lists dialog box will appear.
  5. Type the items in the desired custom order in the List entries: box.
  6. Click Add to save the new sort order.

What is the difference between filtering and sorting?

Essentially, sorting and filtering are tools that let you organize your data. When you sort data, you are putting it in order. Filtering data lets you hide unimportant data and focus only on the data you’re interested in.

How do you filter 3 columns?

To filter with search:

  1. Select the Data tab, then click the Filter command. A drop-down arrow will appear in the header cell for each column.
  2. Click the drop-down arrow for the column you want to filter.
  3. The Filter menu will appear.
  4. When you’re done, click OK.
  5. The worksheet will be filtered according to your search term.

How do I sort by two columns in Excel?

Sort the table

  1. Select Custom Sort.
  2. Select Add Level.
  3. For Column, select the column you want to Sort by from the drop-down, and then select the second column you Then by want to sort.
  4. For Sort On, select Values.
  5. For Order, select an option, like A to Z, Smallest to Largest, or Largest to Smallest.

Can you filter 2 columns in Excel?

Answer: You can filter multiple columns based on 3 or more criteria by applying an advanced filter. To do this, open your Excel spreadsheet so that the data you wish to filter is visible.Under the Data menu, select Filter > Advanced Filter.

Why don’t I have the filter function in Excel?

One of those new functions is FILTER, which returns all the cells from a range that meet specific criteria. At the time of writing, the FILTER function is only available to those on a Microsoft 365 subscription. It will not be available in Excel 2019 or earlier versions.

How do I filter data in Excel with multiple criteria?

Multiple criteria, one column, any criteria true

  1. Insert at least three blank rows above the list range that can be used as a criteria range.
  2. To find rows that meet multiple criteria for one column, type the criteria directly below each other in separate rows of the criteria range.
  3. Click a cell in the list range.

How do you use the filter function in Excel?

To filter using search:

  1. From the Data tab, click the Filter command.
  2. Click the drop-down arrow in the column you want to filter.
  3. Enter the data you want to view in the Search box.
  4. Check the boxes next to the data you want to display.
  5. Click OK.

How do I sort columns without messing up rows?

General Sort

  1. Click into any cell in the COLUMN you want to sort by within your list. (DO NOT highlight that column as this will sort that column only and leave the rest of your data where it is.)
  2. Click on the DATA tab.
  3. Click on either the Sort Ascending or Sort Descending. button.

How do I make an Excel spreadsheet alphabetical order?

How to alphabetize columns in Excel

  1. Find the “Data” tab at the top of your spreadsheet.
  2. You can sort data by any column.
  3. Select how you’d like to alphabetize.
  4. Your data will be reorganized by column.
  5. Click “Options…”
  6. Switch to alphabetizing from left to right.
  7. Provide instructions to order data by row.

How do you sort and filter?

On the HOME tab, click Sort & Filter, and click Filter. Click a drop-down arrow at the top of one of the columns to display its filter options. I click the drop-down arrow in the Category column. Since the column contains text I get the Text Filters options.

Why is the sorting and filtering so important when using Excel?

In addition to sorting, you may find that adding a filter allows you to better analyze your data. When data is filtered, only rows that meet the filter criteria will display and other rows will be hidden. With filtered data, you can then copy, format, print, etc., your data, without having to sort or move it first.

What is the purpose of sort and filter?

Sorting and filtering offer two different ways to customize the view of data in your sheet. You can’t do both at the same time so it’s best to determine in advance which option will help more. Sorting lets you organize all or part of your data in ascending or descending order.

What is Advanced Filter in Excel?

The Advanced Filter gives you the flexibility to extract your records to another location on the same worksheet or another worksheet in your workbook. It also allows the use of an “OR” statement in your Filters. ( Example: Which sales were less than $400 “OR” greater than $600).

How do I filter all columns in Excel?

Try it!

  1. Select any cell within the range.
  2. Select Data > Filter.
  3. Select the column header arrow .
  4. Select Text Filters or Number Filters, and then select a comparison, like Between.
  5. Enter the filter criteria and select OK.

What is the difference between filter and advanced filter?

Here are some differences between the regular filter and Advanced filter: While the regular data filter will filter the existing dataset, you can use Excel advanced filter to extract the data set to some other location as well. Excel Advanced Filter allows you to use complex criteria.

How does a Vlookup work?

The VLOOKUP function performs a vertical lookup by searching for a value in the first column of a table and returning the value in the same row in the index_number position. The VLOOKUP function is a built-in function in Excel that is categorized as a Lookup/Reference Function.