How To Insert Merge Fields In Word 2010?

Add individual merge fields

  1. Click or tap where you want the merge field.
  2. Choose the down-arrow under Insert Merge Field, and select a field.
  3. If you don’t see your field name in the list, choose Insert Merge Field.
  4. Choose Database Fields to see the list of fields that are in your data source.
  5. Choose Insert.

Contents

How do I enable insert merge fields?

Adding Simple Merge Fields

  1. Open a Microsoft Word document.
  2. Click where you want to place a merge field.
  3. In the Insert tab, click Quick Parts and then Field….
  4. Under Categories, select (All).
  5. Under Field names, select MergeField.
  6. Type the name of the merge field under Field name.
  7. Click OK.

How do I show merge fields in Word?

Checking Merge Fields in Word
Right-click on the Merge Field in question. From the Word pop-up menu, select Toggle Field Codes. Or, to show all the Merge Fields as code in your Word document, click Alt+F9.

Where will you find the merge field icon?

On the Mailings tab, click the arrow on the Insert Merge Field button, opening a menu. Click the desired field to insert. Choose an individual field to insert.

How do you insert an IF field in Word?

Click in your document where you want the condition to go, then press Ctrl+F9 (on a Windows computer) on your keyboard to insert a blank field (2 curly brackets ). If you have a Mac, click the Insert tab > Field, under Field names choose “If”, then click OK.

How do you insert a new field in Word?

How to Add Built-in Fields in Microsoft Word

  1. Place the cursor in your document where you want to insert the field.
  2. From the Insert tab on the Ribbon, in the Text group, select Quick Parts and then select Field .
  3. In the Field dialog box, from the Field names list, select the field.

How do you create a merge in Word?

How to Use Mail Merge in Microsoft Word

  1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge .
  2. Click Step-by-Step Mail Merge Wizard .
  3. Select your document type.
  4. Select the starting document.
  5. Select recipients.
  6. Write the letter and add custom fields.

How do I create a merge document in Word?

To do this, follow these steps:

  1. Click Edit individual letters.
  2. In the Merge to New Document dialog box, select the records that you want to merge.
  3. Click OK.
  4. Scroll to the information that you want to edit, and then make your changes.
  5. Print or save the document just as you would any regular document.

How do I edit mail merge fields in Word?

Right-click the field code that you want to edit, and then click Edit Field. In the Field dialog box, click Field Codes. In the Field codes box, make the changes that you want to the merge field.

How does a merge field appear?

A merge field is where you want to insert the information from a data source into a main document. Merge fields appear with chevrons (« ») around them. An example would be: Dear «FirstName». A group of merge fields that make up an address in a mail merge document.

What does Alt F9 do in Word?

Pressing Alt + F9 toggles between fields and their results, and it doesn’t matter where the cursor is. But when you update an individual field (by pressing F9), the cursor must be inside the field you’re updating. If a field doesn’t update as you expect, make sure the cursor is inside the field and try again.

How do you show field results in Word?

You can also use the ALT + F9 keyboard shortcut to toggle between field results and field codes. Scroll down to the Show document content section. Select the desired option from the Field shading drop-down list.

Which shortcut key is used to insert a merge field?

Alt+H. To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab . Alt+M. To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.

How do I insert a merge field in Word for Mac?

Insert a Merge Field in Word for Mac

  1. In the Macintosh Word, navigate to Insert > Field.
  2. Click the Categories arrow and select Mail Merge.
  3. In the Field names field, click MergeField.
  4. In the Field codes field, enter a space after “MERGEFIELD” then type the field name you want to insert, e.g. Account.Name .
  5. Click OK.

How do you insert an if/then else merge field in a document?

In the Write and Insert Fields section, select Rules, If…Then… Else…
On the Insert Word Field:IF screen:

  1. In the Field name drop-down, select the field name on which to base the conditional statement.
  2. In the Comparison drop-down, select the appropriate operator.
  3. In the Compare to field, enter the appropriate value.

How do I insert a mail merge field in Word?

Add individual merge fields

  1. Click or tap where you want the merge field.
  2. Choose the down-arrow under Insert Merge Field, and select a field.
  3. If you don’t see your field name in the list, choose Insert Merge Field.
  4. Choose Database Fields to see the list of fields that are in your data source.
  5. Choose Insert.

How do you automatically update fields in Word?

Press Ctrl + A. Press F9. If your document has tables with fields or formulas, you might need to select each table separately and press F9. Tip: To make sure that you don’t forget to update your table of contents before you print the document, set Word to update fields automatically before printing.

What is a merge field?

A merge field is a field you can put in an email template, mail merge template, custom link, or formula to incorporate values from a record. For example, you can place a merge field in an email template so that the greeting includes the recipient’s name rather than a generic “Hello!”.

Why is insert mail merge field grayed out?

 If the buttons on the Mailings ribbon are grayed out, you have not connected the main document with the data source. 2. Position the insertion point in the envelope where you want data from the Excel file to appear, and then click on the Insert Merge Field button (Mailings ribbon).

What is the purpose of a mail merge field?

Mail Merge is a handy feature that incorporates data from both Microsoft Word and Microsoft Excel and allows you to create multiple documents at once, such as letters, saving you the time and effort of retyping the same letter over and over.

How do I create a mail merge in Word 2007?

Steps 1-3

  1. Choose the type of document you want to create. In this example, select Letters.
  2. Click Next:Starting document to move to Step 2.
  3. Select Use the current document.
  4. Click Next:Select recipients to move to Step 3.
  5. Select the Type a new list button.
  6. Click Create to create a data source.