How To Keep Track Of Multiple Projects?

7 strategies to manage and track multiple projects

  1. Plan before starting anything. When you manage multiple projects, not much should be left to chance.
  2. Use every tool at your disposal.
  3. Prioritize tasks.
  4. Adjust your plan through regular reviews.
  5. Know when to delegate.
  6. Stay focused.
  7. Communicate with team members.

Contents

How do you manage multiple projects?

9 strategies for successfully managing multiple projects

  1. Designate one place to house all of your projects.
  2. Define goals, plans, responsibilities, and expectations at the beginning.
  3. Prioritize the work that will make the most impact.
  4. Empower your team to be flexible when priorities change.

How do I keep track of all my projects?

How to Track Project Progress

  1. Start with a project outline.
  2. Create deliverables and milestones.
  3. Set realistic, clear and measurable goals.
  4. Use a project tracker template or a project tracking software to keep track of time, costs and tasks.
  5. Meet regularly with team and stakeholders.
  6. Have clear deadlines.
  7. Support transparency.

How do I track multiple projects in MS project?

Select New Window from the View tab on the Ribbon.

  1. Highlight the first file you want to appear in the consolidated window. Hold the CTRL key to select subsequent projects in the order you want them to appear.
  2. Select a View option from the drop down list.
  3. Select OK.

How do you keep track of multiple deadlines?

Five ways to keep track of your deadlines

  1. An annual calendar on the wall. Purchase an annual calendar and highlight the deadlines-dates in an appropriate color.
  2. A drawn timeline on a roll of paper.
  3. An drawn annual wheel.
  4. A digital timeline-system.
  5. Calendar-bookings in a digital calendar without set times.

How do you keep track of multiple tasks at work?

Effective To-Do List Techniques

  1. Write the date on top.
  2. List all tasks for the day.
  3. Write meeting times.
  4. Keep track of your hours.
  5. Create a daily summary.
  6. Make the to-do list the night before.
  7. Be specific.

How do I link multiple tasks in MS project?

Link tasks by using the Gantt Chart view

  1. On the View menu, choose Gantt Chart.
  2. In the Task Name field, select two or more tasks you want to link, in the order you want to link them. To select nonadjacent tasks, hold down CTRL and select the tasks you want to link.
  3. Choose Link Tasks .

How do teams manage multiple projects?

Key Takeaways

  1. Stay on top of your task lists per project.
  2. Book time in your diary each week to review your progress and outstanding work on each project.
  3. Use resource management tools if you have access to them.
  4. Make time to speak to each project team every week.
  5. Know what is a priority and work to that.

How do you keep track of your team projects?

Task Management for Teams: 15 Tips for Staying on Track

  1. Use a task management app.
  2. Prioritize tasks.
  3. Have a system to manage task allocation on the project.
  4. Categorize tasks.
  5. Make the workload transparent.
  6. Make time tracking easy.
  7. Understand task delivery dates.
  8. Understand ‘done’

How do you organize project deadlines?

How to prioritize multiple projects with the same deadline

  1. Begin at the end. Work backward from the last project task to the first one.
  2. Use a visual tool.
  3. Get approval.
  4. Add individual task timelines.
  5. Have a buffer.

How do you keep track of dates?

TIPS

  1. #1 | Organisation system. Having a good organisation system in general will help you to remember key dates.
  2. #2 | Colour coding.
  3. #3 | Plan ahead.
  4. #4 | Hire a Virtual Assistant.
  5. #1 | Use Google Calendar.
  6. #2 | Set reminders on your phone.
  7. #3 | Desk diary.
  8. #4 | Wall Calendar.

What is the Ivy Lee method?

The Ivy Lee method is a 100-year-old strategy for helping people become more productive at work. Under the Ivy Lee method, at the end of each night you write down your six most important tasks to accomplish the following day in order of importance. The next day, you begin working on the tasks one at a time.

How do you keep track of assignments at work?

An effective to-do app can help you keep track of your tasks for work and for your personal life. Some to-do apps include Google Tasks, Todoist, Wunderlist, Any.DO, and Toodledo. One program worth trying is Microsoft To-Do.

How do you keep track of staff assignments?

30 Simple Ways to Track and Measure Employee Productivity

  1. Measure tasks.
  2. Create short term and long term goals.
  3. Feedback cycle to and from employees.
  4. Keep tabs on sales productivity.
  5. Measure time management.
  6. Communicate expectations.
  7. Manage quality of work.
  8. Update each other daily.

How do I group activities in MS Project?

Group assignments

  1. On the View tab, in the Task Views or Resource Views group, choose the view you want.
  2. On the View tab, in the Data group, choose More Groups in the Group by box.
  3. Under Groups, choose Task or Resource, select a grouping criterion, and then choose Edit.

How many ways can you link activities in MS Project?

How Do You Link Tasks in Microsoft Project?

  • Through the Task menu in the ribbon.
  • Dragging the link from one task to another.
  • Linking tasks in a split screen.
  • Through an entry table.
  • Through the Task Information dialog box.

Can a project have 2 project managers?

Projects can be run by a single or multiple project managers (PMs) depending on the nature of the project. This is generally found in non IT companies, where there are 2 project managers, where one is from the business and the other is the technical project manager.

How do you schedule multiple projects?

How do you do multi project planning and scheduling?

  1. Get a consolidated view of your resource utilization.
  2. Don’t plan in isolation – plan in a common tool.
  3. Separate the project planning and resource planning process.
  4. Prioritize your work and assign resources to the most valuable work.

How do you Prioritise multiple projects?

Here’s how to prioritize projects in 5 easy steps: Start prioritizing projects based on business value.

  1. Start prioritizing projects based on business value.
  2. Set priorities by identifying urgent and important projects.
  3. Assess your own bandwidth.
  4. Learn to say no to projects.
  5. Be flexible with the project prioritization process.

How do you combine projects?

Touch and hold your finger onto one of the projects you would like to merge. A purple frame around the project will appear and you can drag and then drop the project onto the other project you’re merging. To merge more than two projects simply touch and hold, then lift your finger when the purple frame appears.

How do you ensure that multiple projects are kept on schedule and will meet client deadlines?

How to meet your project deadlines

  • List out all your project tasks and deliverables.
  • Set a reasonable deadline based on the complexity of work to be done.
  • Add a reasonable cushion to every deadline.
  • Work with an accountability partner.
  • Focus on just one task at a time.
  • Set reminders for each deadline.