How To Mass Archive Emails In Outlook?

Go to your inbox and select a group of emails. Click the archive button to archive all email messages in one go. Confirm your choice by clicking the Archive button.

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How do I Archive multiple emails in Outlook online?

To archive several separate email messages, press and hold the “Ctrl” key. Click each email message you want to archive. Release the “Ctrl” key and click the “Mark/Archive” button on the toolbar directly above the folder headings.

How do I Archive in Outlook for more than 12 months?

Archive older items automatically

  1. Click File > Options > Advanced.
  2. Under AutoArchive, click AutoArchive Settings.
  3. Click the Run AutoArchive every n days box and specify how often to run AutoArchive.
  4. Choose any other options you want, such as having Outlook delete old items instead of archiving them.

How do I Archive emails in Outlook to free up space?

You can do this using the manual archive feature.

  1. Open the File Menu.
  2. Click the “File” menu in Outlook.
  3. Use the Cleanup Tools Menu.
  4. Click the “Cleanup Tools” drop-down button next to Mailbox Cleanup under the Info submenu, then click “Archive…”
  5. Choose a Folder to Archive.
  6. Click the name of the folder you wish to archive.

How do I Archive Outlook emails?

How to archive emails in a Microsoft Outlook inbox

  1. Select the email in your inbox that you want to archive.
  2. Click the “Archive” button located along the top menu bar of your inbox.
  3. To view archived emails, click on the “Archive” folder on the left side of your inbox.

Will archiving emails reduce mailbox size?

Archive Older Messages
The archive. pst file can be created and updated at any location you specify, usually your local hard drive. Archived items are removed from your Outlook mailbox size and moved to the archive file based on the settings you determine.

How do I move old emails to archive?

Open Outlook on your desktop and select emails from inbox or any other folder. Now, right-click on those selected emails, and click “Archive” to move emails to the archive mailbox.

How can I get my emails longer than 12 months?

On the File tab, click Account Settings, and then click Account Settings. On the E-mail tab, double-click your Microsoft Exchange account. In the Change Account dialog box, drag the Mail to keep offline slider to the desired number of months or to All to synchronize all email messages.

How do I Archive an entire year in Outlook?

To manually archive Outlook items, do the following:

  1. Click the File tab.
  2. Click Cleanup Tools.
  3. Click Archive.
  4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
  5. Under Archive items older than, enter a date.

How long do archived emails stay in outlook?

The Archive folder is no different than any other folder that you might create and has no abilities beyond any other folder. So, the answer is that your messages will stay in the Archive folder just as long as they’d stay in the Inbox folder; that is, they’ll be there until you move them elsewhere or delete them.

How do I increase my Outlook mailbox to 100gb?

To increase the size limit to 100 GB, the shared mailbox must be assigned an Exchange Online Plan 2 license. The Exchange Online Plan 1 license with an Exchange Online Archiving add-on license will increase the size of the Archive mailbox.

How do I clean up old emails in Outlook?

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup.
Best practices to keep your mailbox lean

  1. Archive older items – Move old items you want to keep to an archive.
  2. Empty the Deleted Items folder – Empty the Deleted Items folder frequently to make sure you aren’t keeping messages you don’t need.

How do I fix mailbox size limit exceeded?

How to Resolve Outlook Error Message ‘Mailbox Size Limit Exceeded’?

  1. Option 1: Click ‘View Mailbox Size’ to check your mailbox’s size and individual folders within it.
  2. Option 2: Filter content by finding items older than a certain date or items larger than a certain size.
  3. Option 3: Click ‘AutoArchive’ to archive items.

Where is my archive folder in Outlook?

How to Find the Archive Folder

  1. Open Outlook.
  2. Select the View tab.
  3. Select Folder Pane in the Layout section, then select Normal from the drop-down list.
  4. The Archive folder should now appear in the folders list. Open the folder to find the archived message you need.

How do I create an archive folder in Outlook?

2. Manual archiving

  1. In Outlook, open the File menu tab, then click on the Cleanup Tools button.
  2. Click on Archive… in the drop-down menu.
  3. In the Archive dialogue box, choose the settings you want: – Select the Archive this folder and all subfolders button so as to choose the folders you want to archive.

How do you create an archive folder in Outlook?

Right click on the On My Computer heading at the bottom of your folder list and choose New Folder. Name the folder Archived Mail or something else that’s easily recognizable. In older versions of Outlook, you can select File>Archive and change the date under Archive items older than.

Why is my Outlook still full after archiving?

The problem can occur when there are too many sync issues and conflicts causing the server to not properly sync with the Outlook email client. After ‘archiving’, the mailbox still shows FULL and server data size does not decrease.(and by right it should update the server data size as well).

What happens when archive is full?

Generally, if the archive mailbox is full, the email messages will not move into archive mailbox and user’s Exchange online mailbox size will increase.

How do I optimize my Outlook mailbox?

Top 10 Microsoft Outlook Tips to Maximize Efficiency

  1. Organize your emails into folders.
  2. Take advantage of Outlook’s easy email templates.
  3. Save important emails, calendar events, and notes as files on your desktop.
  4. Schedule delivery of an email.
  5. Display emails as conversations.
  6. Embrace Outlook’s web-based future.

How do I move Outlook folders to archive?

Select the top level folder to import from (in this example,”Outlook Data File”). Tick the Include subfolders checkbox. Click the radio button, Import items into the same subfolder in. Then, from the dropdown options in the box below this radio button, select Online Archive – <your mailbox>.

How do I move old emails to a folder in Outlook?

To move an email from your Inbox to another folder, right-click on the email and select Move > Other Folder… 2. Now select the folder you want to move email to from the folder list shown. Select OK.