Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.
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How do I filter by category in Outlook?
Filter items by category
- At the bottom of the navigation pane, click Mail .
- In the folder list, click the folder containing the messages that you want to filter.
- On the Home tab, click the arrow next to Filter Email, click a filter, or hover over a choice with a right arrow, and choose a filter under the submenu.
Can you sort by category in Outlook?
In Outlook, you can sort tasks by categories or subject for your own needs. After sorting tasks by categories or subject, you can easily find the certain tasks in the Tasks List based on the specific categories or subject.
How do I search by category in Outlook Web?
Select an email message or calendar event and right-click. From the Categorize menu, select New category. Type a name for your category, and then, if you want, choose a color by clicking the category icon. Press Enter.
How do I view all categories in Outlook?
On your Outlook Home tab, navigate to the Tags section (it’s the fifth section from the right) and click Categorize. In the pop-up box, scroll down to the bottom of the list and click All Categories.
Why can’t I see categories in Outlook?
If the Categorize option doesn‘t show up by the right click, then select the particular mail folder, and under the tags section, click on Categorize option. Select the color. So, this is how you can categorize your items on Outlook. If you want to create a category of your own, then it is also easy.
How do I search my Outlook calendar by category?
tab: View-> View Settings-> Filter… -> tab: More Choices-> button: Categories… If you regularly need to switch between these filters, then it is best to create a separate view for each filter. Each View will then show up in the Change View gallery so you can quickly select it.
Can you sort by category in Outlook online?
Currently, you can’t sort messages by category in OWA (Outlook on the web). This is an known limitation of OWA.
How do I view categories in Outlook app?
1. Right-click a selected message, click categorize, and select Manage categories. 2. This opens the manage categories screen.
How do you search subject in Outlook?
In the Search box in Mail, type what you want to search for (a contact, subject, part of a message, or name of a file) and press Enter. When you’re done with the search, select the back arrow in the Search box or click any folder in the navigation pane on the left to exit the search.
Where is the Master Category list in Outlook?
Outlook does not use the registry for a master category list; they are stored in the default message store (mailbox or pst).
Categories in Shared Folders
- Select it (so it’s highlighted)
- Click the New button.
- Outlook will assign the next unused color; change the color and set a shortcut key, if desired, then click Save.
How do I get my search bar back in Outlook?
How do I get my search bar back in Outlook? To go to the Search bar, press CTRL+E or F3 in Outlook. It opens the search ribbon (if needed) and puts an active cursor in the search bar. You may use this shortcut key everywhere in Outlook, even when the search bar is missing.
How do you quick click categories in Outlook?
Set quick click category or flag in Outlook
- Go to an email folder, click on an email message to enable the Categorize function.
- Then click Categorize > Set Quick Click in the Tags group under Home tab.
- Then the Set Quick Click dialog box pops up.
Create or delete categories in a shared folder
- Start Outlook.
- Click Calendar in the navigation menu.
- Right-click the Calendar folder, and then, click Properties.
- Click the Permissions tab.
- Add or click to select the user who has to manage categories in the shared folder.
Where is the category column in Outlook?
Organize Messages with Categories in Outlook
- Open the message in the Reading Pane or in a separate window.
- Go to the Home tab, in the Tags group and select Categorize.
- Choose the category you want to use.
- The first time you assign a category to a message, the Rename Category dialog box opens.
- Select Yes.
How do I enable categories in Outlook?
Right-click an appointment in your Outlook Calendar or right-click a task in your Outlook To-Do List. Select Categorize. If you’d rather use the menu, go to Home and, in the Tags group, select Categorize. Choose a color category to apply it to the email.
How do I search by year in Outlook?
Select the email folder where you will search emails by the specific date range, put the cursor into the Instant Search box to activate the Search Tools, and then click Search > Search Tools > Advanced Find.
How do I sort by category in Office 365?
If you are using the Outlook Desktop App, you can sort your emails with category via clicking Sort button > Then choose category. After that your emails would be sorted into different categories if they were assigned.
What is an outlook category?
Outlook categories are a management tool, similar to rules and tasks. Most users use the colors to visually identify items by people, topic, priority, and so on. However, categories can do much more. You can use them to perform quick sorts, populate search folders, and even narrow a mail merge to a specific category.
How do I search for a subject?
Another way to find subject headings:
- Start with a keyword search, using words/phrases that describe your topic.
- Browse the results; choose 2 or 3 that are relevant.
- Look at the Subject or Descriptor field and note the terms used (write them down).
- Redo your search using those terms.
How many Outlook categories can you have?
The colors are limited to 25, but you can have as many categories as you like with the same color.