How To Use Sharepoint Effectively?

5 Top Tips on Using SharePoint Effectively in Your Company

  1. Ensure your documents can be found.
  2. Learn to use SharePoint alerts.
  3. Create lists in Excel and import into SharePoint.
  4. Focus on training to encourage SharePoint adoption.
  5. Look into SharePoint Add-Ins.

Contents

How do I get the best out of SharePoint?

Here are some of our favorite ways to use SharePoint to make your business better.

  1. Create a Portal for Company-Wide Communications.
  2. Filter Information with SharePoint Views.
  3. Create Electronic Forms.
  4. Create a Customer Service Wiki.
  5. Use a Group Calendar.
  6. Use Labeled Libraries for Asset Organization.
  7. Keep Projects on Task.

What is SharePoint and how do I use it?

Organizations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox.

What should you not use SharePoint for?

10 Reasons Not To Use Folders in SharePoint

  • 1 Cost. There are so many things that SharePoint can do beyond file storage.
  • 2 Poor Usability.
  • 3 Document Visibility.
  • 4 Document Duplication Woes.
  • 5 Data Integrity.
  • 6 URL Issues.
  • 7 Navigation.
  • 8 Can’t Sort or Filter.

What are the best features of SharePoint?

15 Best Features for SharePoint Online Site

  • Easy, and Cost-effective.
  • Greater Accessibility and Collaboration.
  • Microsoft Suite Integration.
  • Multidisciplinary Usage.
  • Security.
  • Automatic Updates.
  • Connectivity with Mobile.
  • Browser Support.

How do I organize my SharePoint library?

7 Tips for Managing Document Libraries in SharePoint Online

  1. Use Document Versioning. When it comes to managing SharePoint document libraries, mistakes can happen.
  2. Meta Tags, Not Folders.
  3. Content Types.
  4. Configure Alerts.
  5. Set Up Views.
  6. Avoid Spaces.
  7. Turn on Co-Authoring.
  8. Conclusion.

What is the best practices in SharePoint online?

SharePoint and SharePoint Online Document Management Best Practices

  • Identify and classify the data you store in SharePoint and SharePoint Online.
  • Define your site’s taxonomy.
  • Tag SharePoint content with metadata.
  • Create a solid SharePoint information architecture: sites, libraries and lists.
  • Use the SharePoint Recycle Bin.

How do I learn SharePoint?

What can you do to learn SharePoint?

  1. Step 1: Start using it.
  2. Step 2: Become a SharePoint junkie.
  3. Step 3: Attend Free SharePoint Webinars.
  4. Step 4: Join SharePoint User Group in your city.
  5. Step 5: Enroll in SharePoint Training.

When should I use SharePoint?

When to use SharePoint
It’s best used in two ways:for collaborating on files with others, and for publishing files for everyone to see. Team sites are great for collaborating, while communication sites are perfect for publishing.

What are the benefits of using SharePoint?

Benefits of SharePoint for Business Leaders

  • Improved Data Management.
  • Simplified Business Functions.
  • Regulatory Compliance and Data Security.
  • Optimized Content Delivery.
  • Unparalleled Collaboration.
  • Increased Productivity.
  • Centralized Administration.
  • Easy Customizations.

Why SharePoint is a bad idea?

Usability: By creating a folder structure in SharePoint, that structure may be known only to the person or team who created it. Also, with too many subfolders there is always the possibility of hidden or lost documents. This can make it impossible or too time consuming for users to find a particular document.

What are the disadvantages of SharePoint?

The top 5 SharePoint cons

  • “Free” is a misnomer.
  • It’s complicated.
  • Not built for the end user.
  • Low employee uptake.
  • Extra support needed.

What are the pros and cons of SharePoint?

SharePoint Intranet- Pros and Cons

  • Extensive Range of Features.
  • Office 365 Integrations.
  • Integration with other Systems.
  • Customization.
  • Complex to Maintain and Use.
  • Expensive Implementation and Customization.
  • Extensive Range of Features can create a Mess.
  • Integrations Require Extra Development Effort.

What are the main functions of SharePoint?

SharePoint allows for storage, retrieval, searching, archiving, tracking, management, and reporting on electronic documents and records. Many of the functions in this product are designed around various legal, information management, and process requirements in organizations.

What is the future of SharePoint?

The future of SharePoint
Microsoft is encouraging organisations to move to online collaboration and sharing. The company has improved its support for self-service migrations to SharePoint Online with its SharePoint Migration Tool, which can move complete on-premises SharePoint sites to the cloud.

Why you should never use SharePoint default document library?

If you are using modern pages in your SharePoint Intranet, you have another reason to stay away from default document library. That is because when you upload a document using File View web part, it uploads it into the default document library (not Site Assets library).

Should you use folders in SharePoint?

When to Use Folders in SharePoint Document Libraries
And the answer is: no, it is not bad to use folders in a SharePoint document library. In fact, folders allow content managers to set permissions so that only certain users or user groups can access information that is confidential.

How many documents can be in a SharePoint library?

Although SharePoint Online can store 30 million documents per library, for optimum performance we recommend syncing no more than 300,000 files across all document libraries.

How do I manage documents in SharePoint?

  1. Step 1: Determine the types of documents you want to store in your SharePoint DMS.
  2. Step 2: Define different types (categories) of documents you want to store.
  3. Step 3: Define metadata for each of the categories above.
  4. Step 4: For each metadata property, define the type of that property/column.

How do I get people to use SharePoint?

16 ways to get your users actually using SharePoint properly

  1. Don’t call it SharePoint.
  2. Get some SharePoint champions, train them, support them, love them.
  3. Pick some quick wins that users can do easily.
  4. Regular short training sessions but don’t call them training sessions, 30 minutes at the most.

How do I keep my SharePoint updated?

Learn more about how to take advantage of Next steps tips in order to get the most out of your SharePoint site.

  1. Use and customize site templates.
  2. Change the look of your site.
  3. Upload files.
  4. Post news.
  5. Invite team members.
  6. Add apps to your site.
  7. Create a Microsoft Team channel from your team site.