AutoArchive is a feature in Outlook that moves old mail and other items to a separate personal folder ( . pst ) file on your computer’s hard drive, or a workgroup or departmental server. By default, it will prompt you before archiving items every 14 days and delete expired email messages from your mailbox.
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How do I use AutoArchive in Outlook?
How to Turn On the AutoArchive Feature
- Select the File tab, and then select the Options tab on the File menu.
- Select the Advanced tab.
- Select AutoArchive Settings.
- Select the AutoArchive Every check box.
- If you want to be notified before the items are archived, select to select the Prompt Before AutoArchive check box.
How do I use AutoArchive?
Archive older items automatically
- Click File > Options > Advanced.
- Under AutoArchive, click AutoArchive Settings.
- Click the Run AutoArchive every n days box and specify how often to run AutoArchive.
- Choose any other options you want, such as having Outlook delete old items instead of archiving them.
Does archiving Improve Outlook performance?
Archive older entries from your mailbox
Outlook provides an exceptional feature to move old items from your mailbox to a folder called “Archives.” Older items get accumulated in the mailbox, which consumes space affecting the performance of the software.
What is the difference between archiving and deleting in Outlook?
Whether you delete or archive an email message, it disappears from your inbox. A deleted message goes into the trash folder, but an archived message is defaulted to the Archive folder or All Mail on Gmail / Google Apps.Any email you see in either the trash or archive folder can be moved back to your inbox folder.
Does AutoArchive delete emails?
AutoArchive is a feature in Outlook that moves old mail and other items to a separate personal folder ( .By default, it will prompt you before archiving items every 14 days and delete expired email messages from your mailbox.
How long does it take to AutoArchive?
So once you turn it on you should expect it to run quite quickly. In our tests, it took less than ten minutes between switching it on and receiving the prompt telling us AutoArchive was going to run.
How long do archived emails stay in outlook?
The Archive folder is no different than any other folder that you might create and has no abilities beyond any other folder. So, the answer is that your messages will stay in the Archive folder just as long as they’d stay in the Inbox folder; that is, they’ll be there until you move them elsewhere or delete them.
Do archived emails take up space in Outlook?
No, archiving emails removes your emails from the email list but saves it in the same folder, archived emails still occupy the same space that they took up earlier. To clear space, you must delete emails instead of archiving them.
How do I AutoArchive in Outlook for Mac?
Setting up archiving for Outlook 2011 for Mac:
Below the On My Computer heading, select Exchange in the rules window, and click the “+” sign to add a new rule. Note: Rules are processed in order from top to bottom in the list. Use the arrows to adjust the rule order. Name the Auto Archive rule.
Can too many emails in Outlook slow down computer?
You might still have lots of space, but if you have too many e-mail items in one folder, the slow-down will occur. That’s because it’s based only on item count, not size, and that count is not that hard to reach well before you run out of mailbox storage space.
What is the best way to archive emails in Outlook?
To manually archive Outlook items, do the following:
- Click the File tab.
- Click Cleanup Tools.
- Click Archive.
- Click the Archive this folder and all subfolders option, and then click the folder that you want to archive.
- Under Archive items older than, enter a date.
What is the best way to file emails in Outlook?
1. Move Complex and Non-Critical Emails Into a To-Do Folder. In Outlook 365, you can create a structure of folders for organizing emails. Many people use the folder structure for archiving emails, but folders are also a great way to manage incoming emails as tasks and get them out of your inbox view.
What is the point of archiving emails?
The point of archiving is to give you a central location to store mails that you no longer need direct access to. It also ensures your inbox is kept clean and attachments and other files are kept safe.
How long do emails stay in archive?
30 days
It will remain there for 30 days. After this period of time, it will be permanently deleted and can no longer be retrieved or viewed. Archiving an email only removes it from your Inbox. It will remain so indefinitely, but the action can be undone at any time.
What are the advantages of archiving your email?
Here are five benefits to using an email archiving solution:
- Storage. When email data is stored on live servers, it can greatly reduce performance as the server gets fuller.
- Restoration.
- Security.
- Productivity.
- Compliance.
How do I keep emails longer than 30 days in outlook?
Prevent Outlook emails from being deleted after 30 days
- Right click the specified mail folder where emails are deleted automatically, and select Properties from the context menu.
- In the Properties dialog, under the AutoArchive tab, you can check the Do not archive items in this folder option to disable the AutoArchive.
How do I stop Outlook from deleting emails after 1 year?
Stop Outlook from auto-deleting emails in Deleted Items folder
- Click File > Options.
- In the Outlook Options dialog box, please click Advanced in the left bar, and then uncheck the Empty Deleted Items folders when exiting Outlook option in the Outlook start and exit section.
- Click the OK button to save the change.
How do I restore deleted emails in Outlook?
Recover email that’s been removed from your Deleted Items folder
- In the left pane, select the Deleted Items folder.
- At the top of the message list, select Recover items deleted from this folder.
- Select the items you want to recover, and select Restore. Notes: You can only select all if all messages are visible.
How do I archive all emails in Outlook Web?
Click on the first and last message in the group you wish to archive. Outlook Web Access will select all of the email messages including and between those you selected. Release the “Shift” key and click the “Mark/Archive” button on the toolbar directly above the folder headings.
How do I know if auto archive is working?
In Outlook, open the File tab and click on Options (in the column on the left). Click on Advanced, again in the column on the left. If the Run AutoArchive every N days option (at the top) is selected (ticked) then auto-archiving is switched on, and the other options below it will be active.