The Document Library is a custom List in SharePoint where you can create, read, update, and share the files or documents with other users of your site. In layman’s terms, it is a location on your SharePoint site that will help you manage all the files or documents for your department or organization.
Contents
A document library provides a secure place to store files where you and your co-workers can find them easily, work on them together, and access them from any device at any time. For example, you can use a document library on a site in SharePoint to store all files related to a specific project or a specific client.
The document library is a “container” into which documents are placed. Folders can be created within a document library for further organization. Documents are stored on the server, so they’re easily accessible and editable by members of the site.
Create a library in SharePoint in Microsoft 365 or SharePoint Server 2019
- Go to the team site where you want to create a new document library.
- On the menu bar, select New, and then select Document library.
- Enter a name for the new library.
- Select Create.
What is the difference between a library and a folder?
Folder:Each folder is stored at a specific point in your computer’s file system. Library: A library is a kind of smart folder that presents files from different folders as if they were all stored in the same location.
Here’s how you share files or folders in SharePoint:
- Select the file or folder you want to share, and then select Share.
- (Optional) Select the dropdown list to change the type of link.
- Enter the names of the people you want to share with and a message, if you want.
- When you’re ready to send the link, select Send.
The Server Object Model classes reside in the Microsoft. SharePoint assembly. The general classes are available in the Microsoft.
SharePoint 2010 – SharePoint Object Model.
| Class | SharePoint Item |
|---|---|
| SPWeb | Web site |
| SPControl | Control |
| SPList | List |
| SPDocumentLibrary | Document Library |
A library in SharePoint is essentially a special list, explicitly created to store documents. That’s all it is.Just like any other list, document library has rows (for documents) and columns for metadata.
Libraries are primarily a tool of document management. Unlike their anemic little brothers (folders) libraries support metadata, workflows, versioning, and the implementation of managed processes. Sites, on the other hand, are a tool of Information Management.
Nested folders are easy to create, but also easy to abuse and difficult to navigate and manage. Such document library problems – and the bad habits that create them – can carry over into SharePoint. It’s tempting to pull this structure into SharePoint document libraries directly but that doesn’t solve the problem.
What is library documentation?
Document means material that provides official information or evidence or that serves as a record.Documentation is a set of documents provided on paper or online or on digital or analogue media, such as, audio tape or CDs. Professionals educated in this field are termed documentalists.
Configure SharePoint document library settings
- 1)Log on to SharePoint.
- 2)Click Site Actions > View All Site Content.
- 3)Click the document library to be edited from the list of document libraries that are displayed.
- 4)Click the Library tab and select Library Settings.
Select the View menu and then select View in File Explorer. Note: View in File Explorer works for a modern library in Microsoft Edge, or Internet Explorer 10 or 11. If the command isn’t there, you’re likely in the classic SharePoint experience, in which case read Copy or move library files by using Open with Explorer.
7 Tips for Managing Document Libraries in SharePoint Online
- Use Document Versioning. When it comes to managing SharePoint document libraries, mistakes can happen.
- Meta Tags, Not Folders.
- Content Types.
- Configure Alerts.
- Set Up Views.
- Avoid Spaces.
- Turn on Co-Authoring.
- Conclusion.
Creating folder in a SharePoint document library is one way to group and manage files. You can create folders from your device when syncing or from the command bar on the web.
What happens if you delete a library or the items in it?
When you no longer need documents, pictures, files, or folders in a library, you can quickly delete them. Be careful that no one else needs them either, and that the files are all checked in. Deleting files may be permanent and you may be unable to recover them.
When you’re working as a team—in Microsoft Teams, SharePoint, or Outlook—a shared library allows your team to store and access files that your team members work on together, and OneDrive for work or school connects you to all your shared libraries.And it’s easy to copy or move files where you and others need them.
OneDrive is essentially an online folder system for file storage, but SharePoint includes many other features such as collaboration, CMS, and dashboards. Microsoft 365 now includes SharePoint features in its cloud platform, but you can also purchase SharePoint by itself as an on-premise solution.
Select Share site. In the Share site pane, enter the names of people or groups to add them to the site, or enter “Everyone except external users” to share the site with everyone in your organization. Change the permission level (Read, Edit, or Full control) as needed.
SharePoint Server Object Model Programming allows you to write code and communicates with SharePoint objects if you are inside the SharePoint context. It provides a set of classes which is executed at the server-side. Server Object Model Programming is the same in SharePoint 2010 and SharePoint 2013.
What happens when check out is required in a library? The file is initially checked out to you. You must check it into the library before others can see it and work with it. The file is automatically checked out to you when you select Edit.