SharePoint Site is a website that contains different SharePoint Web Parts like Document Library, Calendar, Task List, etc. SharePoint sites can have 1 or more pages to display content to the user. SharePoint Site Collection, just as the name implies, is a collection of SharePoint Sites.
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Organizations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox.
To put everything in simple terms, SharePoint consists of 3 major building blocks: Sites – used to organize various types of content (web parts) Pages – used to display content (web parts) on a site. Web Part – used to store particular content/information (i.e. documents, events, contacts).
SharePoint is Microsoft’s premier collaborative server environment, providing tools for sharing documents and data across various organizations within a company’s network.SharePoint is most often used for the storing of version-controlled documents, such as Word documents and Excel worksheets.
Add a page
- Open the site that you want to add a page to.
- Select New.
- Select Page.
- Select a template, then select Create page.
- Type a name of your page, then add any other content you want. Use web parts to add text, images, and other content.
- Select Publish when you’re ready.
The central benefits of SharePoint include a streamlined flow of information and cloud storage that can be accessed by mobile devices. Informed employees make better decisions, meet deadlines, understand the shared business strategy, and contribute better to it.
SharePoint Intranet- Pros and Cons
- Extensive Range of Features.
- Office 365 Integrations.
- Integration with other Systems.
- Customization.
- Complex to Maintain and Use.
- Expensive Implementation and Customization.
- Extensive Range of Features can create a Mess.
- Integrations Require Extra Development Effort.
Four different site types currently exist in SharePoint Online at the University: Modern Team site (Connected to an Office 365 Group)
- Modern Team site (Connected to an Office 365 Group)
- Modern Team site (Not connected to a Group)
- Communication site.
- Classic site.
Generally, there is no limit for the number of document libraries you can have on one site. Well, there is a List View Threshold limit in SharePoint Online, The List View Threshold is by default, approximately 5000 items, and is set to allow users to work with large lists, but keep good performance.
Modern portal site limits and recommendations
| Limit | Maximum recommended value |
|---|---|
| Pages and news items | 5,000 per site |
| Web parts on a page | 20 per page |
| Dynamic web parts on a page | 4 per page |
| Security groups | 20 per site |
SharePoint essentially functions as a shared drive, making it a solution better fitted for employees sharing documents. This opens up a world of possibilities for company-wide collaboration. It makes it easier for your team members to share documents within their department or with other departments.
SharePoint is a web-based collaborative platform that integrates with Microsoft Office. Launched in 2001, SharePoint is primarily sold as a document management and storage system, but the product is highly configurable and its usage varies substantially among organizations.
On October 2, 2017, when Microsoft deletes the public site collection in SharePoint Online, customers will no longer have access to the content, images, pages or any other files that reside on their public website. Customers can, however, recover their content through the Recycle Bin.
SharePoint provides a web-based space where users can upload a document to immediately be shared with other people that need to see it.Links to shared documents or collaboration spaces can also easily be sent via email, making it easy for users to be quickly directed to exactly what they want to see.
For additional ways to customize your site, see Customize your SharePoint site.
- On your site, click Settings. and then click Change the look > Theme.
- Select the look you want.
- To customize the colors of one of the default SharePoint themes, select the theme and then click Customize.
First, while Office 365 subscribers have access to SharePoint, there is no free consumer version. SharePoint also allows you to store, share, and edit files.
The top 5 SharePoint cons
- “Free” is a misnomer.
- It’s complicated.
- Not built for the end user.
- Low employee uptake.
- Extra support needed.
10 Reasons Not To Use Folders in SharePoint
- 1 Cost. There are so many things that SharePoint can do beyond file storage.
- 2 Poor Usability.
- 3 Document Visibility.
- 4 Document Duplication Woes.
- 5 Data Integrity.
- 6 URL Issues.
- 7 Navigation.
- 8 Can’t Sort or Filter.
SharePoint is the leading intranet technology
With now 19 years on the market, SharePoint keeps its position as the most used collaboration solution. About 80% of Fortune 500 companies use SharePoint for intranet, internal communications, and collaboration.
Usability: By creating a folder structure in SharePoint, that structure may be known only to the person or team who created it. Also, with too many subfolders there is always the possibility of hidden or lost documents. This can make it impossible or too time consuming for users to find a particular document.
SharePoint provides a robust solution for file sharing among groups of individuals, internally and externally, and is more than just your average intranet.Because of its versatility, SharePoint is used by over 200,00 organizations and 190 million people worldwide.