Online Archive is a feature for Microsoft 365 enterprise customers who have uncommonly large mailboxes. These customers can use an Online Archive to avoid deleting old mail. A user’s Online Archive acts somewhat like a second account in Outlook with its own folder structure.
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What is the difference between archive and online archive in Outlook?
The Archive folder is a way for users to keep their Inbox clean by removing items that they have dealt with but want to retain for a short period. On the other hand, the online archive is a long-term repository for information kept because we might just need it one day.
What is an online archive?
What is a digital archive? A digital archive is similar in purpose to a physical archive, but the historical documents and objects that provide evidence of the past have been digitized (often by scanning or photography, unless a document was created digitally in the first place) and made available online.
Does online archive take up space in Outlook?
Archiving does not free up space, however Archiving in Office 365 (also called In-Place Archiving) provides users with additional mailbox storage space. After you turn on archive mailboxes, users can access and store messages in their archive mailboxes by using Microsoft Outlook and Outlook on the web.
How do I manage Outlook online archive?
Click File > Options > Advanced. Under AutoArchive, click AutoArchive Settings. Click the Run AutoArchive every n days box and specify how often to run AutoArchive. Choose any other options you want, such as having Outlook delete old items instead of archiving them.
How long do emails stay in archive?
30 days
It will remain there for 30 days. After this period of time, it will be permanently deleted and can no longer be retrieved or viewed. Archiving an email only removes it from your Inbox. It will remain so indefinitely, but the action can be undone at any time.
Is online archive the same as in-place archive?
Online Archive is a feature for Microsoft Office 365 customers.In Outlook Online (OWA), you can see a folder group with the prefix In-Place Archive (ex: In-Place Archive – Alex Wilber). It is used to free up space in the user’s primary mailbox by moving messages to the archive mailbox.
Why are online archives important?
By providing access to online archive platforms, libraries help researchers locate historic publications faster. Advanced search features and high-quality metadata make content more discoverable and the platforms themselves open older content up to larger global research communities.
How do I turn off Outlook online archive?
Turn off AutoArchive
- Click File > Options > Advanced.
- Under AutoArchive, click AutoArchive Settings.
- Uncheck the Run AutoArchive every n days box.
What is the purpose of archiving?
The key reason to archive your documents is to avoid losing data. All documents are vulnerable to being destroyed or corrupted (if digital), either maliciously, by accident, or by a natural disaster, such as a flood or fire. Electronic documents can be compromised by: security threats.
How long does online archiving take?
When you enable Exchange Online Archiving for a user on Office 365, it can take 24 hours or more for the Managed Folder Assistant to start it’s first run and begin archiving email out of the primary mailbox.
How long do archived emails stay in Outlook?
The Archive folder is no different than any other folder that you might create and has no abilities beyond any other folder. So, the answer is that your messages will stay in the Archive folder just as long as they’d stay in the Inbox folder; that is, they’ll be there until you move them elsewhere or delete them.
Does archiving emails delete them?
The Archive action removes the message from view in the inbox and puts it in the All Mail area, in case you ever need it again. You can find archived messages by using Gmail’s search function.The Delete action moves the selected message to the Trash area, where it stays for 30 days before it is permanently deleted.
Does online archive reduce mailbox size?
Moving messages to the Online Archive mailbox
Users can also move email items from the primary mailbox to the archive mailbox automatically, using Archive Polices, to reduce the size and improve the performance of the primary mailbox.
How do I move emails from online archive to inbox?
Moving Archive Folder to Inbox
- Open MS Outlook and click the File tab.
- From the side menu, select Open & Export, and then click Import/Export.
- In the import/export wizard, select Import from another program file and click Next.
- From Import a file wizard, select Outlook Data File, and click Next.
Is it better to archive or delete emails?
Delete Instead of Archive, and Only Keep What You Care About
You’ll free up space, and you won’t have to pay to store useless emails. If an email is important, archive that one—or consider placing it into a folder or label that will make it easier to find in the future.
Can I delete archived emails in Outlook?
The Mailbox Cleanup command is an all-purpose command for finding email messages, archiving items, deleting items, and deleting alternate versions of items. To use the command, go to the File tab, choose Info, click the Tools button, and choose Mailbox Cleanup. You see the Mailbox Cleanup dialog box.
What is the difference between archive and delete in Outlook?
Whether you delete or archive an email message, it disappears from your inbox. A deleted message goes into the trash folder, but an archived message is defaulted to the Archive folder or All Mail on Gmail / Google Apps.Any email you see in either the trash or archive folder can be moved back to your inbox folder.
How do I know if online archive is enabled?
Go to Microsoft 365 compliance center and sign in. In the left pane of the Microsoft 365 compliance center, click Information governance, and then click the Archive tab. The Archive page is displayed. The Archive mailbox column indicates whether an archive mailbox is enabled or disabled for each user.
Does online archive keep folder structure?
Once turned on, the In-Place will automatically archive messages older than 2 years. It retains the same folder structure as your regular mailbox, so no need to sort messages.
How do I move archive to online archive?
To copy the entire PST file into your Online Archive, select the top level folder to import from (in this case “archive1”), tick the include subfolders box, select the second radio button Import items into the same subfolder in:, and from the drop-down box select Online Archive for your mailbox.