A SharePoint Site is a collection of pages, lists, libraries, apps, configurations, features, content types, and sub-sites. Examples of Site templates in SharePoint include: collaboration (team) sites, wiki sites, blank sites, and publishing sites.
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SharePoint provides a web-based space where users can upload a document to immediately be shared with other people that need to see it.Links to shared documents or collaboration spaces can also easily be sent via email, making it easy for users to be quickly directed to exactly what they want to see.
To put everything in simple terms, SharePoint consists of 3 major building blocks: Sites – used to organize various types of content (web parts) Pages – used to display content (web parts) on a site. Web Part – used to store particular content/information (i.e. documents, events, contacts).
Four different site types currently exist in SharePoint Online at the University: Modern Team site (Connected to an Office 365 Group)
- Modern Team site (Connected to an Office 365 Group)
- Modern Team site (Not connected to a Group)
- Communication site.
- Classic site.
SharePoint is Microsoft’s premier collaborative server environment, providing tools for sharing documents and data across various organizations within a company’s network.SharePoint is most often used for the storing of version-controlled documents, such as Word documents and Excel worksheets.
Benefits of SharePoint for Business Leaders
- Improved Data Management.
- Simplified Business Functions.
- Regulatory Compliance and Data Security.
- Optimized Content Delivery.
- Unparalleled Collaboration.
- Increased Productivity.
- Centralized Administration.
- Easy Customizations.
5 Top Tips on Using SharePoint Effectively in Your Company
- Ensure your documents can be found.
- Learn to use SharePoint alerts.
- Create lists in Excel and import into SharePoint.
- Focus on training to encourage SharePoint adoption.
- Look into SharePoint Add-Ins.
Add a page
- Open the site that you want to add a page to.
- Select New.
- Select Page.
- Select a template, then select Create page.
- Type a name of your page, then add any other content you want. Use web parts to add text, images, and other content.
- Select Publish when you’re ready.
To create a page layout
- In Design Manager, in the left navigation pane, choose Edit Page Layouts.
- Choose Create a page layout.
- In the Create a Page Layout dialog box, enter a name for your page layout.
- Select a master page.
- Select a content type.
- Choose OK.
Modern portal site limits and recommendations
| Limit | Maximum recommended value |
|---|---|
| Pages and news items | 5,000 per site |
| Web parts on a page | 20 per page |
| Dynamic web parts on a page | 4 per page |
| Security groups | 20 per site |
Typical elements of a SharePoint Team Site
- News and Announcements. News web part is a great way to share the latest development and critical news and milestones with the team.
- Outlook Calendar.
- Quick Links.
- Recent Documents.
- Document Library.
- Quick Launch Links to Outlook, Teams, Planner, OneNote notebook.
Foundationally, SharePoint has two different types of sites in the modern experience – communication sites and team sites. Each type of site has it’s own set of templates that contain pre-populated content, pages, and web parts that can be customized to fit the needs of your organization.
How to Use SharePoint: 3 Common Applications
- Branded landing pages.
- Custom navigation.
- Web parts with important images, videos, list items, or reports.
- Organizational announcements.
- HR policies and procedures.
- Paid time off (PTO) management systems.
- Training content.
Organizations use Microsoft SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox.
Quick summary: OneDrive is essentially an online folder system for file storage, but SharePoint includes many other features such as collaboration, CMS, and dashboards. Microsoft 365 now includes SharePoint features in its cloud platform, but you can also purchase SharePoint by itself as an on-premise solution.
Microsoft Teams is the hub for teamwork. It allows for collaboration, chat, calls, meetings, and so much more! SharePoint Online is primarily a document management and intranet platform where you store, collaborate, and share information seamlessly across the organization, and is also part of Microsoft 365.
The top 5 SharePoint cons
- “Free” is a misnomer.
- It’s complicated.
- Not built for the end user.
- Low employee uptake.
- Extra support needed.
THE TOP FIVE BENEFITS OF USING MICROSOFT SHAREPOINT
- Day-to-day business activities are simplified.
- Collaboration is more effective.
- You gain assistance with meeting regulatory requirements.
- You have effective decision-making tools.
- Content management is streamlined.
SharePoint allows you to be more productive by providing a centralized repository of popular documents and common tasks that you perform regularly. With a department, or company-wide, portal it is one-stop shopping for all the information you need to complete your daily tasks.
10 Reasons Not To Use Folders in SharePoint
- 1 Cost. There are so many things that SharePoint can do beyond file storage.
- 2 Poor Usability.
- 3 Document Visibility.
- 4 Document Duplication Woes.
- 5 Data Integrity.
- 6 URL Issues.
- 7 Navigation.
- 8 Can’t Sort or Filter.
Is SharePoint dying or still getting popular? and will it be discontinued soon? The short answer: There is no risk of SharePoint dying anytime soon, since it is gaining more popularity as an essential part of the hybrid solutions (on-premises and in the cloud) that Microsoft’s vision for the future relies on.