‘Blind carbon copy’ is a way of sending emails to multiple people without them knowing who else is receiving the email. Any emails in the BCC field will be invisible to everyone else in the To and CC fields. BCC should only be used when it isn’t a personal email and you want to keep the receipts email private.
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When should you use the BCC?
For security and privacy reasons, it is best to use the Blind Carbon Copy (BCC) feature when sending an email message to a large number of people. When you place email addresses in the BCC field of a message, those addresses are invisible to the recipients of the email.
Why would you move someone to BCC?
So to move someone to BCC in an email chain is to ensure that they won’t be part of the conversation going forward.So one of the recipients of his initial email, thoughtfully recognizing this fact, removes him from the conversation. “Thanks, Paul (moving you to BCC),” that person might say.
Is BCC good for mass emails?
Mass emails: Mass emails are usually informational and span a wide range of contacts (not everyone on the mailing list knows each other) so it’s unlikely that Bcc will offend anyone. As a basic rule, Bcc if the number of recipients exceeds 30, saving everyone the pain of scrolling through a million addresses.
Do people know when you use BCC?
As you know, recipients can’t tell who you included in the BCC field, or even if you used the BCC field at all. But that doesn’t mean you can’t. To see who you BCC’d in a previous email, just open the Sent mail folder and open the message. You’ll see the BCC field preserved for future reference.
Why you should not use Bcc?
If your Cc recipient list is long: If you notice you’re “Cc-ing” more than 5 or 6 people, consider using “Bcc” instead. Including too many people’s emails can be distracting. It can also harm the recipients’ privacy, especially if they don’t already know each other.
What is the etiquette for Cc emails?
Commonly, people CC their supervisors to let them know an email has been sent or an action has been taken or to provide a record of communications. The general rule of thumb is that recipients in the “To” field are expected to reply or follow up to the email, while those in the CC field do not.
Can you move yourself BCC?
Outlook users can automatically CC or BCC themselves using the email program’s Rules feature. On the Home tab, click Rules > Manage Rules and Alerts. Click New Rule.If you want to apply this rule to all your sent emails, click Next again and Yes in the pop-up window.
What to say when you move someone to BCC?
Oh and, here’s a great trick: if someone intros you to someone else, reply to the email and say this: “Thanks for the intro, Abby! I’m moving you to bcc to save your inbox.” They’ll know you picked up the email thread, but it lets them off the hook for future messages.
Should I moving someone to BCC after introduction?
If you receive an intro you should move the person who introduced you to the BCC (blind copy) line in your response. That way they know you responded but any follow up emails where somebody hits “reply to all” will avoid copying them on the follow up — freeing up that person’s email box.
Can I just BCC everyone?
Any email addresses in the Bcc field will be invisible to everyone else on the email.As a rule of thumb, if the number of recipients exceeds 30, then you should Bcc. The worst time to use Bcc is at work. It’s shady to lead someone to believe they are the only recipient of an email when they are not.
Can you tell if someone is blind copied on email?
“Generally, recipients can’t see if someone has been blind-copied on a message,” says Sherrod DeGrippo, senior director of threat research and detection for Proofpoint Email. “Servers that receive messages are designed to strip out ‘BCC’ information before they pass the message on to the recipient.
What is the best way to end a professional email?
Email Closings for Formal Business
- Regards. Yes, it’s a bit stodgy, but it works in professional emails precisely because there’s nothing unexpected or remarkable about it.
- Sincerely. Are you writing a cover letter?
- Best wishes.
- Cheers.
- Best.
- As ever.
- Thanks in advance.
- Thanks.
Should I copy my boss on emails?
Answer: If you know the other people and you understand why they are included, do cc them, of course. But if you do not know the people or the reason they are included, feel free not to cc them (unless your organization’s email protocol is different).
Should I Bcc my boss’s boss?
If you intend to inform a large group of recipients, yet protect their identity, use the “Bcc.” If you intend to reveal a colleague’s poor follow-up, don’t use it.
How do you greet multiple recipients in an email?
Whenever addressing one, two, or three people, state each person’s name in the salutation, e.g.:
- Dear, Tom, Mia, and Jim.
- Good afternoon Jose and Camila.
What are the do’s and don’ts of email etiquette?
The Do’s and Don’ts of Email Etiquette
- Do have a clear subject line.
- Don’t forget your signature.
- Do use a professional salutation.
- Don’t use humor.
- Do proofread your message.
- Don’t assume the recipient knows what you are talking about.
- Do reply to all emails.
- Don’t shoot from the lip.
Why should I not use uppercase while typing my mails?
Do not use ALL capital letters to emphasize or highlight your message. This is considered to be rude, and can be interpreted as shouting at someone in terms of email etiquette.
What happens if someone replies to a BCC email?
The whole point of BCC is that there is no record of who got BCC’d in any of the copies of the email that are delivered. Otherwise, you’d use CC. So if you reply to a BCC, your mailer has no idea who, if anyone, was BCC’d on that email, so it can’t send them copies.
What happens if a BCC replies to all?
If all your recipients are listed under Bcc:, then none can see or be aware of the others. If any recipient clicks Reply All, the reply will NOT go to anyone they can’t see. Remember they can see any name that’s listed under To: or Cc:, so be careful with mixed addressing.
How do you politely remove someone from an email chain?
Click on the “x” behind the name of the person you wish to remove from the thread. Type and send the message as you normally would. Caution: If you remove someone from the email thread the person stops receiving messages from the thread. They won’t know they’ve been deleted or have a chance to ask to be included.